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Casualty & Mass Tort Litigation Legal Secretary

EverStaff

Baton Rouge, LA

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JOB DETAILS
SKILLS
Administrative Skills, Asbestos, Attorney, Billing, Billing Software, Calendar Management, Case Management, Communication Skills, Customer Relations, Customer Support/Service, Data Quality, Detail Oriented, Docketing System, Document Management, Documentation Format, Insurance, Legal, Legal Documents, Legal Support Skills, Litigation, Medical Records, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Personal Injury, Plan Meetings, Proofreading, Regulatory Requirements, Team Player, Telephone Skills, Time Management, Travel Planning, Typing, Willing to Travel, Writing Skills
LOCATION
Baton Rouge, LA
POSTED
7 days ago
We are seeking an experienced, highly organized Legal Secretary to support attorneys handling casualty, complex litigation, and mass tort matters. This role provides essential administrative and litigation support in a fast-paced legal environment, with responsibility for preparing legal documents, managing deadlines, coordinating filings, maintaining case materials, and ensuring attorneys have the support needed to deliver timely, accurate, and client-focused service.
 
Key Responsibilities
  • Prepare, draft, revise, format, and proofread legal correspondence, pleadings, discovery documents, motions, subpoenas, notices, and other litigation materials.
  • File documents electronically in state and federal courts, ensuring compliance with court rules, filing procedures, formatting requirements, and deadlines.
  • Maintain attorneys’ calendars, including court dates, filing deadlines, depositions, mediations, hearings, client meetings, and internal case deadlines.
  • Coordinate meetings, conference calls, depositions, hearings, and travel arrangements as needed.
  • Open new matters, assist with client intake, run conflict checks, and maintain accurate matter information.
  • Organize, update, and maintain electronic and physical case files, including pleadings, discovery, correspondence, expert materials, medical records, and deposition materials.
  • Support attorneys in all phases of litigation, including discovery, trial preparation, hearing preparation, mediation preparation, and case management.
  • Enter attorney time and assist with billing-related administrative tasks, including invoice review and matter updates.
  • Transcribe dictation and prepare documents from attorney notes, recordings, or marked-up drafts.
  • Communicate professionally with attorneys, clients, courts, opposing counsel, vendors, experts, and internal team members.
  • Manage competing priorities, urgent requests, and multiple deadlines while maintaining accuracy and confidentiality.
 
Required Qualifications
  • Minimum of 3 years of legal secretary or legal administrative support experience in a law firm or legal department environment.
  • Prior litigation support experience, preferably in casualty, insurance defense, personal injury defense, products liability, toxic tort, or mass tort matters.
  • Strong knowledge of litigation procedures, court rules, filing requirements, and legal terminology.
  • Experience with state and federal electronic filing systems.
  • Proficiency with Microsoft Office, including Word, Outlook, Excel, and document formatting tools.
  • Experience using document management, case management, or billing software.
  • Excellent grammar, proofreading, typing, formatting, and written communication skills.
  • Strong organizational skills, attention to detail, and ability to manage high-volume work with competing deadlines.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive client and case information.
  • Professional, client-service-oriented communication style and ability to work collaboratively with attorneys, paralegals, and support staff.
 
Preferred Qualifications
  • Experience supporting attorneys in complex litigation, multi-party litigation, or mass tort dockets.
  • Familiarity with medical records, expert discovery, deposition scheduling, and trial preparation workflows.
  • Experience with docketing systems, document comparison tools, and litigation support platforms.
  • Prior experience in maritime, admiralty, environmental, asbestos, products liability, or catastrophic injury matters is a plus.
 
If you feel you meet the above qualifications, please apply for immediate consideration.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).

About the Company

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EverStaff

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