| Location | Palm Bay, FL |
Cash Management Coordinator
Salary
$59,326.00 Annually
Location
Palm Bay, FL
Job Type
Full-time
Job Number
2810
Department
Finance
Division
Administration
Opening Date
09/24/2026
Closing Date
10/1/2026 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
General Employee
MINIMUM TRAINING & EXPERIENCE
Associate degree from an accredited college in business administration, accounting or related field plus two (2) years of experience in Treasury/Cash Management and two (2) years of experience in administrative work. Experience in a municipal, county or state administration/finance environment preferred. Must have knowledge of computerized accounting applications, general ledger entries and spreadsheets. Must be familiar with accounting, knowledge of current cash management practices, knowledge of cash receipts and disbursement internal controls. Familiarity with (Workday) accounting systems preferred. Must possess a valid Floridas Drivers License and have and maintain an acceptable driving record.
EMERGENCY DECLARATION STATUS
CODE 2: Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident-by-incident basis, the employees Department Head will make the determination when the employee will be required to work.
GENERAL STATEMENT OF JOB
Under minimal supervision, conducts day-to-day cash management services and performs administrative duties in the Finance Department. Work involves monitoring daily cash positioning, processing of incoming and outgoing ACH and Wire Transfers, purchasing, accounting, budget preparation, file management, general administration and public relations. Work involves the use of computer applications such as bank provided online financial platforms, Microsoft Word, Excel and Power Point. Independent judgment and initiative are required in performing assigned duties. Reports to the Chief Financial Officer.
SPECIFIC DUTIES & RESPONSIBLITIES
ESSENTIAL JOB FUNCTIONS
Monitors daily cash position, records incoming and outgoing cash activity and works with bank provided software to retrieve banking information.
Examines electronic fund transactions on bank generated reports and printouts.
Identifies electronic transactions posted to the City's bank accounts. Contacts the appropriate internal or external party to obtain information needed to reconcile and/or audit all incoming and outgoing transactions posted.
Journals a variety of transactions for input into the General Ledger by Accounting. Assigns general ledger account numbers to revenues received electronically and prepares journal entries.
Researches issues related to coding of unidentified cash receipts.
Prepares incoming checks for deposit by assigning general ledger account numbers before forwarding to the Revenue Division for transmission to the bank.
Monitors, reviews and wires funds on behalf of departments throughout the City; including but not limited to: pension payments, insurance payments, payroll, payroll taxes, debt payment, etc.
Assists department in the resolution of cash management issues, concerns and administration.
Coordinates invoicing, purchasing, budgeting and project management with the department. Streamlines procedures where applicable to reduce duplication and improve coordination.
Responsible for allocation and journalizing credit card processing fees and investment fees for all applicable city departments. Provides centralized cash management support to various departments citywide.
Assists with the preparation of the department's budget and ensures such tasks are completed within assigned deadlines.
Performs general administrative duties in support of the finance administrative staff; responsible for quality control and quality assurance relative to administrative and clerical functions. Maintains supplies and equipment inventory in a cost-effective manner.
Uses computer applications extensively such as banking online financial platform, Microsoft Word, Excel and Power Point. Develops spreadsheets, data bases etc. to streamline work efforts. Develops and implements file management systems.
Responds to inquiries from the public, other agencies, City staff and others.
ADDITIONAL JOB FUNCTIONS
Performs other related work as required.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.
This position is General Non-Exempt and is covered under Personnel Policies and the Administrative Code.
Health Insurance: Health care plan options include HDHP, OAPIN and OAP through Cigna.
Dental Insurance: Dental coverage is offered in three plans that include DHMO & PPO High/Low plans.
Vision Insurance: Vision coverage includes an annual eye exam, frames and lenses or contact lenses in lieu of eyeglasses.
Life Insurance: The City of Palm Bay provides each employee with life insurance in the amount of one time their annual base salary at no cost. Additional coverage is available at the employees cost up to the Guaranteed Issue amount of $250,000.
Dependent/Spouse Life Insurance: The City of Palm Bay provides each employee with dependent/spouse life insurance in the amount of $5,000 per dependent at no cost. Additional coverage is available at the employees cost.
Short Term Disability: Coverage pays 66 2/3% of employees annual base salary during a short-term disability period not to exceed 26 weeks.
Long Term Disability: Coverage pays 66 2/3% of employees salary at time of disability after a 180 consecutive day waiting period.
Defined Contribution Retirement Plan: City contributes a base of 3%. Employees may contribute up to 6% and the City will match the employees contribution.
Holidays: 11 holidays and 1 birthday holiday and 1 floating holiday.
Paid Leave: Accrue 96 hours of vacation and sick leave per year. Accrued vacation hours increase after 10 years of service.
01
Do you have an accredited college degree in Business Administration, Accounting or a related field? If so, what type of degree do you have?
02
Do you possess a valid drivers license and maintain an acceptable, safe driving record?
03
Do you have at least two (2) years of experience in Treasury and/or Cash Management?
04
Do you have at least two (2) years of administrative work experience?
05
Do you have experience with general ledger entries?
06
Do you have experience with computerized accounting applications?
07
Do you have experience using spreadsheet for accounting, financial, or administrative purposes?
08
Are you familiar with cash management practices and cash receipt/disbursement internal controls?
09
Do you have experience in a municipal, county, or state administration/finance environment?
10
Do you have experience with Workday accounting/financial systems?
Required Question
Employer City of Palm Bay
Address 120 Malabar Road
Palm Bay, Florida, 32907
Phone (321) 952-3421
Website http://www.palmbayfl.gov