Case Coordinator

Case Coordinator

Salary

$43,790.00 - $49,264.00 Annually

Location

Superior Courthouse - 971 Jason Lopez Circle Bldg. A, Florence AZ 85132, AZ

Job Type

Full-Time

Job Number

202600438

Department

Conciliation Court

Opening Date

09/11/2026

Closing Date

10/11/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

DESCRIPTION

Be the Connection Between Cases, Courts & Community.

CLASSIFICATION SUMMARY

Performs office and administrative work of moderate difficulty in accordance with Family Services of the Conciliation Court (FSCC) policies and procedures, as well as State, Local, and Federal Laws, regulations, and Family Court Rules.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will likely be presented to you within our starting minimum to midpoint of range ($43,790 - $49,264).

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

JOB FUNCTIONS

• Conducts electronic legal research and reviews documents to locate cases that may be eligible for FSCC services, reviews a wide variety of case types including: Family, Juvenile Dependency, Guardianship, Criminal, and Civil and informs court personnel, including judges, if there are concerns related to the legal matter.
• Prepares and uploads Minute Entries; writes legal correspondence; schedules hearings on court calendars and coordinates all services for FSCC staff; updates and maintains shared matrix calendar for use by FSCC Staff, Clerk of Superior Court Staff, Judicial Assistants, Judges, and other court personnel as needed; ensures correct data entry.
• Reviews case files to ensure adherence to and compliance with Arizona Revised Statutes and Family Court Procedural Rules.
• Compiles forms and other necessary documents to open files based on service type and provides information to assigned FSCC mediator/evaluator/counselor.
• Performs detailed background checks using complex databases including: DCS searches, Public Access, Spillman, and any other information that may be relevant to a particular case at the request of the Court.
• Monitors and takes appropriate action with all in-coming mail to FSCC, including postal mail, faxed communication, and emails; assures that the facility and equipment are maintained, submits work orders as necessary; may provide back up to other administrative staff.
• Scans documents and ensures that files are properly maintained.
• Coordinates and provides information to litigants via: phone calls, emails, and in-person meetings; provides procedural information, assists clients with understanding and completing various forms and applications, answers questions and makes referrals to appropriate agencies when necessary.
• Assists Judicial Assistants and other court personnel as needed with inquiries about FSCC services and Family Court matters.
• Provides executive-level administrative support to FSCC leadership, including assisting with scheduling, document preparation, meeting coordination, and tracking departmental deadlines and deliverables.
• Prepares correspondence, statistical data and activity reports including monthly and quarterly status reports.
• Assists in community outreach and engagement efforts by representing FSCC to community stakeholders including nonprofit organizations, government agencies, and elected officials; supports initiative that promotes awareness of FSCC programs and services.
• Exhibits a service orientation toward customers and maintains productive working relationships.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM QUALIFICATIONS

• Associates degree in Business Administration, Social Services, Behavioral Health, Paralegal, or a related field; AND

• Two years of experience in administrative or office support in a behavioral health or social services environment, customer service, or related field. OR

• Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.

REQUIREMENTS FOR CONTINUED EMPLOYMENT

• Successful completion of background fingerprinting and DCS check.

• Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire.

• Certification as a Notary Public required within 90 days of hire.

• Fingerprint Clearance Card required within 90 days of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of State and Federal laws, regulations and statutes governing domestic relations and family cases.

• Knowledge of Microsoft Office applications, including, Outlook, Excel, and Access.

• Knowledge of principles of records management.

• Communicate clearly, concisely, and professionally using excellent verbal and written skills.

• Maintain the integrity, professionalism, values, and goals of the Conciliation Court by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.

• Maintain absolute confidentiality of work-related issues, consumer records, and restricted County information.

• Establish and maintain effective working relationships with team members, outside agencies, the courts, and the public.

• Work with diverse populations and interact professionally and effectively, work independently and as a team member.

• Maintain and safely operate a variety of office equipment including personal computer, multi-line phones, fax, copier, scanner.

PHYSICAL REQUIREMENTS

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see and read; hear and speak to communicate with customers in person and over the phone; lifting, unloading, pushing and carrying small files/objects to and from various locations throughout the County.

WORKING CONDITIONS

Office setting. Will be required to work with clientele that may be resistant, antagonistic, and/or hostile. Will be required to drive throughout the County.

NOTICE TO APPLICANTS

At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.

Every qualified candidate eligible to work in the United States is welcome to apply.

However, Pinal County cannot currently offer visa sponsorship or STEM OPT.

We appreciate your interest in our employment opportunities.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can Read more details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

• 15 Vacation Days Accrued Annually Starting Day One

• After Three (3) Years of Service 18 Vacation Days Accrued Annually

• After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service

• Three Week Sabbatical After Ten Years of Continuous Service

• Four Week Sabbatical After Fifteen Years of Continuous Service

• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Top Tier Affordable Medical, Dental and Vision Plans

• Insure your whole family on a PPO plan for as low as $57.94/mo.

• Insure you and your children on a PPO plan for ZERO premium cost

• Comprehensive Wellness Program

• Onsite Mammogram and Prostate Screening Events

• Skin Cancer Screening Events Onsite

• Biometrics and Health Screening Events Onsite

• Financial Health and Retirement Planning Events Onsite & Online

• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Quarterly Well Challenges

• Vaccination Clinics Onsite

• Vision Exams and Optometry Events Onsite

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

01

INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated along with your application.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.

• Please check the box to indicate you have read and understood the instructions.

02

The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.

Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?

• Yes
• No

03

Please indicate the highest level of education you have completed.

• None
• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree/Juris Doctorate
• PhD or equivalent

04

Please indicate how many years of experience you have in performing general secretarial, administrative, or office work.

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 or more years of experience

05

Have you ever been terminated, discharged, or forced to resign from any position?

• Yes
• No

06

If you answered yes to the question above, please name the employer, explain the circumstances and date of occurrence.

If not applicable, type "N/A" in the box below.

07

The Superior Court in Pinal County conducts an extensive background investigation of criminal history. A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court. "Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses. "Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and/or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence. Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?

• Yes
• No

08

Based on the job description in this posting, I am able to perform the essential functions of this position with or without reasonable accommodation.

• Yes
• No

09

In accordance with Arizona Statute 38-492 (https://www.azleg.gov/ars/38/00492.htm), if you qualify for Veterans Preference Points, indicate below what type and be sure to attach the required documentation of DD-214, Form FL-802, Form SF-15, or Veterans Administration Office equivalent certification (1-800-827-1100 VA Regional Office) accordingly. It is your responsibility to identify type and provide the required documentation if you wish full Preference Point consideration.

• Veteran
• Disabled Veteran
• Spouse of Disabled/Deceased Veteran
• Does not apply

Required Question

Employer Pinal County