Scope of Work The Department of Social Services (DSS), Division of Economic
Assistance is seeking assistance in completing Child Care Assistance (CCA) case
record reviews as a requirement of the Improper Payment Information Act (IPIA).
The Improper Payments Information Act (IPIA) requires Federal agencies to
annually review programs and activities they administer, identify those that may
be susceptible to significant improper payments, and submit a report on actions
taken to reduce improper payments. This requirement includes the Child Care &
Development Fund (CCDF). To comply, States complete an error-rate review of case
files once every three years on a rotational cycle. South Dakota’s next cycle
begins October 1, 2025, and runs through September 30, 2026. A total of 276
cases are reviewed over the course of the one-year period. The methodology
focuses on ‘front-end’ processes involving eligibility determinations and
subsidy authorization amounts. Reviewers examine the most recent eligibility
determination in effect as of the sample review month, either the initial
determination or redetermination, and any subsequent eligibility actions taken
on the case to determine whether eligibility for childcare subsidy payments was
properly determined, and whether any improper payments were made. Any findings
are documented on a federally approved form. To complete this process by the
federal deadline, all 276 files must have their first review complete by January
31, 2027. There is a federally prescribed protocol for case file selection,
which generates 23 case files each month. In order to handle workload
priorities, it is preferable that 23 case file reviews are completed each month;
however, alternate proposals may be considered. Along with case file review,
reviewers will address the results of case file secondary reviews by DSS. DSS
re-reviews all case file errors for inter-reviewer reliability and alignment
with policy. To comply with federal requirements to ensure inter-reviewer
reliability, a lead reviewer will also be required to complete a re-review of 2
case files per month. A ‘standing DEPARTMENT OF SOCIAL SERVICES DIVISION OF
ECONOMIC ASSISTANCE 700 GOVERNORS DRIVE PIERRE, SD 57532 PHONE: 605-773-4766
FAX: 605-773-7294 WEB: dss.sd.gov Proposals to Work Orders will be reviewed for
ability to meet the State needs and there is no guarantee of award. meeting’
(date/time to be established) will be scheduled for DSS and reviewers to discuss
case files and policy clarification as needed, and reviewers may be required to
participate in technical assistance calls with federal contacts. The first set
of case files (October 2025) will be generated in January 2026. Case reviews
will begin in January 2026 following federal form approval (expected Fall 2025)
and reviewer training of CCA eligibility rules and policy. 2. Project Location:
DSS plans to use a FedRAMP certified SharePoint site dedicated to the Improper
Payment case reviews and Microsoft Teams online meetings as needed for training
and standing meetings; therefore, the successful candidate does not need to be
in person. 3. Work Order Duration: The duration of this work order is expected
to commence on or about December 1, 2025 and end May 31, 2026. Current
Professional Services contracts end on this date. The expectation is there will
be a replacement RFP in the near future. Vendor responses should identify
feasibility or alternatives of proposed timeline. This amendment may be
terminated by either party hereto upon thirty (30) days written notice. Upon
termination of this amendment, all accounts and payments shall be processed for
services rendered to date of termination.