Highlights
EssentialFunctions: WorkalongsideHumanResources,ProgramManager,jobcoaches,andotherstafftoassistwitheveryday duties that support clients throughout the three phases of the Opportunity Accelerator Framework; communicate with service providers to assist with the evaluation of client progress; offer counsel and guidance as needed; assist with the initiation of supportive service requests; maintain the operation of the computer lab; instruct clients and staff in the use of computer lab technology and software applications; monitor client activities in the computer lab; and perform additional administrative duties as assigned. 2. Assist with the review and verification all documentation submitted to support request for assistance in accordancewithprogramguidelines;explaintoclientstheirrights,responsibilities,requiredactions,and other available services based on the clients’ ability to be successful.
Numbers & Facts
| Location | Belle Chasse, LA |
Description
Job Title: | CareerNavigation&AdminAssistant | ReportsTo:ProjectManager |
Division: | Goodworks | Classification:HR/FT |
Supervises: | N/A | Reviewed/Revised: 11/18/2022 |
EssentialFunctions:
WorkalongsideHumanResources,ProgramManager,jobcoaches,andotherstafftoassistwitheveryday duties that support clients throughout the three phases of the Opportunity Accelerator Framework; communicate with service providers to assist with the evaluation of client progress; offer counsel and guidance as needed; assist with the initiation of supportive service requests; maintain the operation of the computer lab; instruct clients and staff in the use of computer lab technology and software applications; monitor client activities in the computer lab; and perform additional administrative duties as assigned.
Responsibilities:
This job requires knowledge of coaching and mentoring; working under direct supervision usingstandardizedroutines;providinginformationand/oradvisingothers;assiststaffwithassignedtasksincluding data entry and research.
1. Assistwiththemaintenanceof casedocumentation(i.e.,clientrecords,includingprogressnotesandall other relevant information to assist clients and to comply with grant requirements).
2. Assist with the review and verification all documentation submitted to support request for assistance in accordancewithprogramguidelines;explaintoclientstheirrights,responsibilities,requiredactions,and other available services based on the clients’ ability to be successful.
3. Assistwiththecreationofassessmentsandevaluationstoanalyzeparticipantsknowledgeand understanding of Job Readiness and/or PRE-ETS curriculum.
4. Assistwithmaintainingdocumentationofattendancerecordsandprovideparticipationinformationto
programmanagersand/orcareernavigatorsasapplicable.
5. Enterenrollmentandservicedeliverydataintocasemanagement system.
6. Createandresearchtrainingexercisesthatwillenhancethegrowthanddevelopmentoftheparticipants.
7. Directsvisitorsbymaintainingemployeeanddepartmentdirectories.
8. Stayinformedofanypolicies,procedures,oractivitiesofassignedprogram(s)andcomplywiththose changes as appropriate.
9. Stayinformedofprogramoperationsandassistinthedevelopmentandimplementationofcorrective action plan where needed.
10. Conductoutreachtocommunityprovidersandemployerstogathercollateralinformationinsupportof service planning as needed.
11. Maintain professional knowledge in applicable areas and keep abreast of changes in job-related rules, statues,andlaws;readandinterpretprofessionalliterature;attendworkshops,meeting,andseminarsif applicable.
12. Adheretoworksiterulesandregulationsregardingcompanypolicies,dress,parking, lunch,andbreaks, etc.
13. KeeptheProgramManagerandHumanResourcesManagerinformedofunusualand/orcrisissituations as they arise.
14. Activelyparticipateinteammeetingsand trainings.
15. Toperform assignedclericaldutiesasrequestedbytheProjectManagers.
16. TocompletespecialprojectsasassignedbytheProjectManagers.
17. TomaintaintheContractdivision’soperational&personnelfilesinanaccurate,organized& up-to-date fashion.
18. Toprepareassignedcorrespondence,reports,manuals,memos,forms,etc.originatingfromthe Contracts division.
19. PreparePurchaseorder requestasneeded.
20. AssistHumanResource withtheorientationofthenew employees.
21. Assistinproperlyexecutingtheannualequipmentinventory.
22. Manage the distribution and collection of H.R. directed communication and annual requirements,toincludebutnotlimitedtoannual/90dayevaluations,annualbenefitpackages, ect..
23. Completeothertasksasassigned.
SkillsandAbilities:
1. Abilitytoorganize,workeffectively,conceptualize,andprioritizeobjectivesandexerciseindependent judgment based on an understanding of organizational policies and activities.
2. Abilitytomaintaingoodworkingrelationshipswithstaff,volunteers,clients,andothers.
3. Abilitytointegrateresources,policies,andinformationforthedeterminationofprocedures,solutions, and other outcomes.
4. Musthaveexcellentorganizationalskillsandbeabletocompleteprojectsefficientlyandindependently.
5. Musthaveexcellentcommunicationskillsincludingverbal,phone,wordprocessing,email,andinternet.
6. Musthavegoodpublicrelationsskillsandtheabilitytoworkwithemployeesandthe public.
7. Mustestablishandmaintaineffectiveworkingrelationshipswith,andamong,allpersonnel.
8. Mustbeabletoread,writeandcommunicateclearlyinEnglish.
9. Mustbeabletoworkoccasionallylongorextendedhour,including weekends.
10. Mustbeabletofunctioninahecticworkenvironmentwithoccasionalperiodsofhigh stress.
11. Mustmaintainstrictconfidentialityofallinformation.
Requirements:
1. MinimumofBAorBSdegreeisrequiredorthreeyearsofprofessionalexperienceincriminaljustice, social work, employment counseling, placement, human services, or public administration.
2. Excellentoralandwrittencommunicationskills.
3. MustbeproficientinoperatingacomputerandexperiencewithMicrosoftOffice(Word,Excel, PowerPoint, Outlook), and other social media applications.
4. Mustprovideown transportation.
5. MustbeabletoclearDMVcheck.
6. Mustpossessvalidoperator’slicenseandmaintaincurrentvehicleregistration,liabilityinsuranceand vehicle inspection.
7. Must beambulatory.
Physical/MentalDemands:
Mustbeabletotoleratefrequentperiodsofhighstress,heavy workload,andmultiplepriorities.Mustbe able to see, hear, speak, and otherwise communicate effectively.