Benefits:- 401(k)
- Competitive salary
- Health insurance
- Paid time off
Job Title: Capture Manager & Proposal Writer Location: Remote / Hybrid (Atlanta, GA or Texas preferred)
Reports To: Director of Business Development or Managing Partner
Overview: The Capture Manager & Proposal Writer leads and coordinates business development efforts across state, federal, local government, commercial, and hospital clients. This individual identifies, qualifies, and captures new contract opportunities while developing high-quality, compliant, and competitive proposals that align with organizational growth strategies.
Key Responsibilities Capture Management:- Research, identify, and qualify opportunities across government (state, local, federal) and commercial/hospital markets through RFP databases, procurement portals, and industry intelligence tools (e.g., GovWin, SAM.gov, BidNet, etc.).
- Develop and execute capture strategies including win themes, competitive positioning, pricing strategy, and teaming.
- Engage with potential clients, partners, and stakeholders to gather intelligence and establish relationships that support winning proposals.
- Lead pre-proposal planning, including pipeline development, bid/no-bid decisions, and resource alignment.
- Coordinate with internal teams and partners on capture plans, schedules, and gate reviews to ensure accountability and progress toward submissions.
Proposal Development:- Manage end-to-end proposal process — from RFI and RFP analysis to submission — ensuring compliance, accuracy, and timely delivery.
- Write and edit technical, management, and past performance narratives tailored to each client and solicitation.
- Develop persuasive, clear, and compliant content that reflects an understanding of client objectives, requirements, and evaluation criteria.
- Coordinate inputs from SMEs, recruiters, and leadership teams to create complete and competitive proposals.
- Maintain a proposal library, including templates, resumes, project write-ups, and boilerplate content for reusability and efficiency.
- Work closely with design and marketing teams to ensure visually polished and professional submissions.
Business Intelligence & Relationship Management:- Maintain a robust pipeline of opportunities across target sectors, tracking through tools such as Monday.com, HubSpot, or internal CRM/ATS systems.
- Monitor competitor landscape and identify strategic teaming or subcontracting opportunities.
- Support relationship building with agency procurement officers, prime contractors, and hospital administrators.
- Contribute to post-submission debriefs, lessons learned, and continuous improvement of proposal processes.
Required Skills & Experience:- 5+ years of experience in capture management, proposal writing, or business development within government contracting, healthcare, or professional services.
- Proven success developing and winning proposals for state and local agencies, federal contracts (GSA, DoD, DHS, etc.), and/or hospital systems.
- Strong understanding of procurement processes, contract vehicles, and compliance requirements (e.g., RFP, RFQ, IFB, IDIQ, BPA).
- Exceptional writing, editing, and communication skills with attention to detail.
- Experience with proposal management tools (e.g., RFPIO, Loopio, SharePoint, GovWin, Canva, Adobe, Word templates).
- Knowledge of pricing, staffing plans, technical volumes, and past performance documentation.
- Ability to manage multiple concurrent deadlines in a fast-paced environment.
Preferred Qualifications:- Experience supporting proposals for staffing, IT, healthcare, or professional services contracts.
- Familiarity with HUB, WOSB, DBE, or MBE certification programs and utilization in public sector proposals.
- Experience working with hospital systems (e.g., public health departments, academic medical centers).
- Bachelor’s degree in Communications, English, Business, or related field.
- APMP certification (Association of Proposal Management Professionals) preferred.
Key Competencies:- Strategic thinker with a sales-oriented mindset
- Excellent time management and organizational skills
- Collaborative leadership and communication across departments
- Strong research and analytical capabilities
- Results-driven with a focus on measurable outcomes
Performance Metrics:- Pipeline growth and qualified opportunity conversion
- Win rate percentage and proposal quality scores
- Timely, compliant submissions across all sectors
- Internal stakeholder satisfaction and team alignment
Flexible work from home options available.