The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams.
This role is responsible for organizing, tracking, and maintaining project documentation, schedules, and communication across a portfolio of projects. The position ensures that project information is accurate, accessible, and up to date, enabling regional leaders to focus on project execution.
Duties & Responsibilities
Maintain and manage the capital projects master tracker, including project status, timelines, and key milestones
Create and maintain project schedules and ensure alignment with updates from regional teams
Organize and manage project documentation, including maintaining complete and accurate project folder
Track invoices, pay applications, and supporting documentation to ensure proper recordkeeping and visibility
Collect and maintain required documentation (e.g., COIs, contracts, project files)
Coordinate communication between corporate teams, community leadership, vendors, and subcontractors
Serve as a central point of coordination for project-related information and updates
Support quarterly facility reporting by collecting, organizing, and distributing reports to leadership
Communicate project timelines and updates to community teams as needed
Maintains records of required life safety regulatory compliance
Identify gaps in documentation, tracking, or communication and proactively resolve
Other duties as assigned
Attendance is an essential part of job responsibilities
Safety and Sanitation
Follows established safety policies and procedures.
Identifies and corrects safety hazards; reports safety concerns as required.
Observes safety needs of residents as indicated in care plan.
Wears and/or uses safety equipment and supplies when indicated and properly trained to use.
Demonstrates job-specific knowledge of fire and disaster preparedness during drills or actual situations.
Minimum Qualifications
Education: High school diploma or equivalent; additional experience may substitute for formal education
Experience: 3+ years of administrative experience supporting construction, project management, or similar environments
Strong proficiency in Microsoft Office (Excel, Outlook, Word)
Exceptional organizational skills with ability to manage large volumes of detailed information
Strong written and verbal communication skills
Ability to manage multiple projects and priorities simultaneously
Ability to work independently and maintain accuracy in a fast-paced environmen
Preferred Qualifications
Microsoft Project
Experience working for a general contractor, subcontractor, or construction-related business
Prior experience supporting multiple crews, vendors, or concurrent projects
Familiarity with construction documentation, project workflows, or scheduling tools
Physical/Mental/Environmental
Requires the physical, mental, and environmental efforts as set forth in the attached Job Activity Description.
Travel
As required to attend company training/meetings
Principal Contacts
Regional Maintenance Leaders
Development & Capital Projects Teams
Community Leadership Teams
External Vendors and Subcontractors
Why is Tutera THE Employer of Choice?
Tutera Senior Living & Health Care is guided by one single purpose: To live the YOUNITE philosophy in every decision, every day. Based on genuine respect, YOUNITE is how we get to know residents and team members on a personal level. By asking about our employees’ and residents’ unique needs and preferences, we actively listen and then deliver. Do you want to work for a company where you are the driving force behind every decision made?
Tutera offers stability; our family-owned company was founded in 1985!
Tutera offers a competitive starting wage and amazing benefits! We take care of you so you can be a rockstar at work and at home!
Tutera Senior Living & Health Care is dedicated to growing and developing our Tutera rockstars. Through Tutera University, every employee has the opportunity to learn new skills and become the best they can be
Apply today and let us show you how we are inspired by you.
Equal Opportunity Employer. The wage and benefit information provided in this listing is subject to change. Benefits eligibility criteria must be met to enroll in available benefits.
Benefits:
How Can You Benefit?
Advanced Pay
Financial Literacy Classes
Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!