CANCER CENTER ASSISTANT

US:NV:Carson City Cancer Support Services

Part Time Day Shift

Summary

Under minimal supervision, coordinates, supports, and provides administrative, secretarial and data entry services such as communicating correspondence in written & electronic format; scheduling meetings, support groups & other functions hosted at the Cancer Center; maintaining files, creating and updating cancer center event calendar and coordinating special projects as assigned for the Cancer Center; copying, scanning and maintaining data in the Commission on Cancer website for accreditation; data entry for cancer registry

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The specifications listed below are representative of the education and experience as well as knowledge, skill and ability required.

• High school diploma or equivalent required.
• Minimum five (5) years recent secretarial experience with increasing responsibility at the executive secretary/assistant level.
• Strong proficiency with standard office equipment, procedures and organization.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated professionalism including ability to work with confidential and sensitive information, interact with wide variety of audiences including Board members, community representatives, employees and vendors.
• Demonstrated ability to work collaboratively and effectively with all levels within the organization
• Advanced proficiency in Microsoft Office Suite, proven competency in other standard applications and ability to adapt to customized enterprise applications. Typing ability at 60 wpm plus.
• Experience in recording and composing minutes for high level company meetings

Essential Functions

1. Effectively manages Cancer Center communications; demonstrates good judgment in screening and/or routing calls, takes accurate telephone messages and repeats key information to verify accuracy.

2. Develops and maintains master schedules for meetings, support groups and other functions held at the Cancer Center.

3. In collaboration with Cancer Center staff, anticipates and provides material needed for functions; coordinates supply and/or audio/visual needs; arranges amenities and notifies attendees if necessary.

4. Works with statistical data including gathering and reporting and fllowup.

5. Assists Oncology Patient Navigators with ancillary functions when needed.

6. Attends meetings and accurately records meeting minutes when requested.

7. Provides support and assistance to Cancer Center staff in setting and achieving department goals.

8. Actively seeks to maintain or increase skill level with updated revised computer programs.

9. Participates in conferences, training, and workshops to increase related knowledge.

10. Preserves confidential nature of information and material without exception.

11. Demonstrates excellent computer skills and is creating electronic documents, spreadsheets and presentations.

12. Makes recommendations to improve quality and services to support the Cancer Center's mission and vision.