Campus Receptionist

Job Title: Campus Receptionist

Wage/Hour Status: Nonexempt

Reports to: Principal

Pay Grade: Clerical/Technical 1

Dept./School: Assigned Campus

Date Revised: 03/10/2025

PRIMARY PURPOSE

Under close supervision, provide reception and clerical assistance for the efficient operation of the campus office.

QUALIFICATIONS

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding skills
• Effective organizational, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to operate a multi-line phone system
• Bilingual preferred

Experience:

• One year of clerical experience in an office setting

MAJOR RESPONSIBILITIES AND DUTIES

Reception and Phones

1. Receive and direct incoming calls, take accurate messages, and route calls to the appropriate staff.

2. Greet and direct campus visitors; maintain the visitor log and issue visitor passes.

3. Assist parents with student check-in and check-out procedures.

4. Prepare and distribute student identification cards, bus passes, and parking stickers.

5. Assist with the receipt and distribution of student materials, including homework requests.

6. Receive, sort, and distribute mail, messages, documents, and deliveries.

Other

1. Provide clerical assistance, including scheduling appointments.

2. Compile, maintain, and file reports, records, and required documentation.

3. Maintain confidentiality of all student and staff information.

4. Follow district safety protocols and emergency procedures.

SUPERVISORY RESPONSIBILITIES

None.

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.