ESSENTIAL DUTIES AND RESPONSIBILITIES
Primary duties and responsibilities include, but are not limited to, the following:
- Maintains current knowledge and familiarity with all hotel services, features, and local attractions to respond to guest inquiries.
- Assists groups with booking/housing needs in adherence to established policies and procedures.
- Manages group blocks, ensuring all room/suite inventory allocation and guidelines are monitored and adhered to in accordance with established policies and procedures
o Report assignment issues to supervisor/manager
o Assign room numbers as needed
o Balance inventory as needed
o Group cutoff dates
o Group pick up reporting
- Provides additional operation information to the Call Center and Front Operations, gathered from Sales/Convention Service Managers, group contacts, and meeting planners.
- Promote a friendly, supportive environment in which team members are encouraged to solve problems and address guest issues.
- Reviews sales contracts for any clauses or special requests outside of established departmental parameters, communicating all pertinent information directly impacting management of the group and/or hotel revenue.
- Attends group pre-conference meetings and pre-planning meetings with clients and property management when requested.
- Expected to streamline departmental operations through continuous assessment of policies and procedures.
- Participate in special project activities and support teams by providing ad hoc information and reports.
- Assist the Revenue Management and Call Center team with tasks and projects as needed.
- Assist with daily preparation of all managerial reports used for tracking and analysis.
- Work with internal and external guests which includes contact with various departments to provide/obtain pertinent information needed to ensure proper guest service is provided.
- Any other duties as assigned within the scope of this position.
KNOWLEDGE/SKILLS/ABILITIES
- Communicate effectively with meeting planners, group clients and guests associated with a group.
- Ability of complex reading, writing, math, and task completion skills is required.
- Must have the following skills: clerical, compiling, coordination, analyzing, supervising, instructing, following instructions, influencing others, memorization, problem solving, independent judgment, and decision making.
- Flexible to work all shifts including holidays, nights, and weekend hours as business needs dictate.
- Must be a minimum of 21 years of age.
EDUCATION and/or EXPERIENCE
- Minimum 2 years Hotel Reservations/Hotel Operations experience or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
PHYSICAL DEMANDS
- While performing the duties of this job, the team member is constantly sitting and occasionally standing and walking over the duration of their shift.
- Must be able to lift/carry 10lbs or less occasionally.
- The team member will constantly have repetitive use of both hands. Finger dexterity of both hands will be constantly required.
- Constant use of vision abilities is required including distance, depth perception, field of vision, and color vision.
- The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
- Work performed indoors, alone and frequently with and around others. Team Member will perform work face-to-face including verbal contact with others around computer equipment.
- The noise level in the work environment is usually moderate.
- Team Member may be exposed to secondhand smoke.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.