Calendar Clerk (Law Firm)

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Mid-size boutique defense firm! Hybrid remote/office schedule!

This Jobot Job is hosted by: Andrea Ankarlo
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $28 - $33 per hour

A bit about us:

We are working with an AV-rated civil litigation defense firm that is seeking a Calendar Clerk to join the team in Walnut Creek, CA! The firm works in a variety of practice areas including insurance defense, construction defect, premises liability, business litigation, and more.

Why join us?

• Hybrid schedule
• Comprehensive benefits package

Job Details

The Calendar Clerk is primarily responsible for managing, scheduling, and tracking court hearings, legal proceedings, depositions, and deadline dates. Acting as a central anchor for organization, this entry-level role ensures that law firms, judicial systems, or government agencies comply strictly with state and federal court rules to avoid scheduling conflicts. The position demands high precision, as inaccurate scheduling directly impacts case outcomes and legal compliance.

Responsibilities:

• Calendar & Deadline Management: Review, input, and update calendars for court dates, trials, motions, and depositions into the firm or agency's database system.
• Docketing Actions: Log incoming legal documents, court orders, pleadings, and conferences into the centralized tracking system.
• Deposition Coordination: Confirm, schedule, or adjourn depositions, which includes arranging necessary third-party services such as court reporters or translators.
• Communication & Inquiries: Respond to internal and external inquiries regarding scheduling procedures, trial dates, outstanding subpoenas, and general court rules.
• Conflict Resolution: Monitor schedules proactively to identify and resolve potential date conflicts for legal personnel.
• Document Management: Maintain physical and electronic case files, perform data entry, scan documents, and distribute daily or weekly calendar updates.

Requirements:

• Education: High school diploma or equivalent; a clerical certification or associate degree in legal studies is a plus.
• Experience: Experience within a law firm, court system, or legal administrative environment is highly preferred.
• Technical Proficiency: Strong computer skills with mandatory experience in scheduling software, database entries, and office productivity suites like Microsoft Office (specifically Outlook).
• Attention to Detail: Meticulous precision is required to spot hidden deadlines, flag inconsistencies, and verify legal timelines.
• Time Management: Strong organizational skills to prioritize a shifting flow of incoming documents and immediate scheduling changes.

*PLEASE SEND ANSWERS TO THE FOLLOWING APPLICATION QUESTIONS TO https://jobot.com/apply/calendar-clerk-law-firm/639713459?utm_source=Monster DIRECTLY AFTER YOU APPLY*
1. How many years of experience do you have with calendaring or in an administrative assistant role at a law firm?
2. How many attorneys' do you have experience supporting at one time?
3. Which calendaring programs have you used?
4. Do you have any knowledge of state and federal court rules related to construction defect and personal injury matters?
5. Do you have experience with file & serve, the document management program?
6. What salary range are you looking for?
7. Can you work a hybrid schedule in Walnut Creek, CA?
8. Will you be requiring work sponsorship now or in the future?

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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