CalAIM Program Administrator (JR 5850)

WHY WORK FOR US?
We are mission and values driven and your contributions will makeadifference. We make a positive differenceinpeople'slives and helpan average of 23 people per week to find a place to live.

If you join us, you will be abletoadvocate for change whilealsoworking with influentialpeople who effectchanges in policy and devote time to issuesof racial and social justice. We prioritize your work/life balance and provide various scheduling options inadditionto generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professionalgrowth across the state.

JR 5850
Job CalAIM Program Administrator 
Statewide CA
Salary: $25.52 - $31.11 per hour
Pay Frequency: 24 Pay Periods Per Year
Full Time
Non-Exempt
Driving Required
Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience.

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PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Health Services team as the CalAIM Program Administrator.

ABOUT PATH
Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing. 

ABOUT THE JOB
The CalAIM Program Administrator serves as a critical operational backbone for the organization's statewide CalAIM initiatives, including Housing Trio, Enhanced Care Management (ECM), and Recuperative Care/STPHH programs. This position is responsible for managing the full lifecycle of program administration, including purchasing, billing, data management, referral processing, Medi-Cal eligibility verification, and compliance reporting. Position Responsibilities include: 

• Purchasing & Financial Administration
  • Manage non-TFA (Temporary Financial Assistance) purchasing for flex funding and office 
  supplies, including coordination of Lyft rides for program participants
  • Process and track CalAIM Housing Deposits, including security deposit payments and 
  related financial documentation
  • Utilize purchasing platforms including Divvy and Procurify to manage and track all 
  purchasing activities
  • Process security deposits in compliance with program policies and Managed Care Plan 
  (MCP) requirements
•  Conduct verification analysis for security deposits, including review of:
  • Property Intelligence reports
  • Rent Reasonableness assessments
  • W-9 documentation
  • Promissory Notes
  • Intent to Rent documentation
• Manage Temporary Financial Assistance (TFA) requests and processing in coordination with 
  Finance and Administrative teams

WHAT YOU BRING
We’re looking for candidates with:

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• Bilingual skills (English/Spanish or other languages

MINIMUM QUALIFICATIONS

• Associate's degree or higher in Healthcare Administration, Public Health, Business Administration, Social Services, or a related field; equivalent work experience will be considered
• Two (2) years of experience in program administration, healthcare operations, Medi-Cal/Medicaid programs, or a related field

MANDATORY REQUIREMENTS
Regardless of qualifications, candidates must:

• Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:
  • Tuberculosis Test
  • Background Screening
  • Drug Test

DRIVING
Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: 

• Have reliable transportation
• A valid driver’s license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH's insurance coverage