Buyer I

Procurement: Receives Purchase Requisition list (PR) and prioritizes per program needs; verifies pricing and delivery is current; applies purchase order (PO); verifies and enters any missing information in Costpoint; creates electronic folder for review and approval of all purchase orders. Responsibilities: Proposals: Reviews the Bill of Material (BOM); creates a Request for Quote (RFQ) form; contacts vendors for quote information; follows up on quote requests; prepares completed proposal packet for review by team lead or manager.

Overview:

Reporting to a Team Lead, Supervisor or Manager, the Buyer I is in an entry-level administrative professional responsible for the proposal or procurement of low dollar, high volume commodities and/or services.

Responsibilities:

• Proposals:
  • Reviews the Bill of Material (BOM); creates a Request for Quote (RFQ) form; contacts vendors for quote information; follows up on quote requests; prepares completed proposal packet for review by team lead or manager
  • Works with team lead to ensure BOM details are present; works with departments and program managers for clarification
  • Processes proposals per departmental procedures; continues to revalidate the proposals until win/loss
•  Procurement:
  • Receives Purchase Requisition list (PR) and prioritizes per program needs; verifies pricing and delivery is current; applies purchase order (PO); verifies and enters any missing information in Costpoint; creates electronic folder for review and approval of all purchase orders
  • Notifies the Program Manager of any part, delivery or other discrepancies for review and approval prior to proceeding with Purchase Order (PO) placement
  • May complete a QA104 part number change request form
  • Submits PO to vendor for acceptance; follows up as required; cancels PO as required
  • Has minimal knowledge to source parts and services; relies on pricing history to select vendors
  • Utilizes the Approved Vendor List; develops vendor relationships; may identify new vendors; makes recommendation to leadership
  • Utilizes system generated reports for quotation data, backup justification, work assignments and PO past due dates
  • Communicates effectively; ensures system notes are provided; requests assistance with purchasing efforts; may respond to facility inquiries and issues to support the purchasing process
  • Utilizes the FAR and DFARS daily for compliance.
  • Performs other duties as assigned

Qualifications:

Education:

• High School Diploma or GED required; Bachelors’ degree in Business Administration, Supply Chain Management, Contracts Procurement, Finance/Accounting or equitable field preferred

Experience:

• Previous purchasing experience preferred; one-year experience in buying equipment, supplies, parts, services a plus

 Any combination of education/experience may be substituted for job requirements at the recommendation of the hiring manager and approval of the COO or higher.