JD Edwards Functional Analyst Jobot
Fairview, OR1 day ago
- $90,000–$120,000 Per Year
Highlights
Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below: Cority Occupational Safety and Health Information System (OSHIS). The functions of NFB include managing the Safety and Occupational Health Manual (SOHM), developing safety policies and procedures, partnering with agency safety committees, advising executive leadership, executing safety strategic initiatives, performing risk assessments, and analyzing data to inform work groups on process improvement.
Numbers & Facts
| Location | Vancouver, WA |
Description
NFB_SAFETY_TRAINING_MATRIX.docx
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Business Systems Analyst 3
Work Group Location
Vancouver, WA
Specialty
Safety Training Requirements Coordinator
Offsite Work Eligibility*
Situational Telework
Organization
NFB
Number of Days Onsite
5 days per Week
Hours
Full-Time, up to 40 hours
Additional Information
In-person presence and travel is required for meetings within the BPA operational areas / field sites. Field site work may last up to a weeklong, on a quarterly basis, and as needed for scheduled committee and group meetings.
Overtime
5% anticipated
On-Call
No
Travel
Up to 10% travel throughout BPA service areas
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract Business Systems Analyst 3 assignment will establish and maintain training records in support of the Safety Organization Internal Operations (NFB) at *** (BPA) to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This assignment will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and with multiple internal department representatives to establish, maintain, and analyze training requirements to track their completion, compliance, authenticity, and frequency needs per federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The assignment will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs that perform data input, retrieval/mining, and analysis.
Organization
BPA Safety Organization Internal Operations (NFB) is responsible for safety program leadership, direction, communication, and process improvement. NFB administers the agency s safety strategic initiatives to sustain safety as an agency core value. NFB is responsible for managing and analyzing data, metrics, and stakeholder input to drive positive effects in resource planning, program development, training, and safety oversight. NFB has a diverse range of personnel and functions to meet agency goals. Personnel consist of SMEs for various hazards, Management and Program Analysts, Safety and Occupational Health Managers, Incident Assessment Program Managers, Human Occupational Performance Specialist, Training Coordinator, and Data Analyst. The functions of NFB include managing the Safety and Occupational Health Manual (SOHM), developing safety policies and procedures, partnering with agency safety committees, advising executive leadership, executing safety strategic initiatives, performing risk assessments, and analyzing data to inform work groups on process improvement. This assignment calls for a self-motivated, professional team player with strong data management and interpersonal communication skills.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below:
Cority Occupational Safety and Health Information System (OSHIS)
Department of Energy (DOE) Learning Nucleus
ISNetworld
Procore
Microsoft SharePoint
HRMIS
Corrigo
Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with BPA personnel and contracted business partners that BPA has an OSHA host employer requirement to oversee.
Utilize the Position Hazard Analysis (PHA) form for all BPA workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.
Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.
Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.
Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.
Support the maintenance of BPA Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), BPA Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.
Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.
Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.
Collaborate with NFB and stakeholders to obtain in-depth understanding of safety training requirements.
Produce documents that meet BPA and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.
Conduct technical interviews to obtain knowledge for documentation of safety training requirements.
Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders.
In-person presence and travel is required for meetings within the BPA s operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.
Collaborate with other departments as necessary to meet specific training program requirements.
Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Associate or bachelor s degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.
8 years of experience is required with a bachelor s degree in applicable fields.
10 years of experience is required with an associate degree in applicable fields.
12 years of experience is required without a degree or applicable degree.
Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature.
Required Technical Skills & Experience (required on matrix)
Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.
Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience with safety training and understanding of safety and occupational health environment sufficient to explain technical issues to a disparate range of technical and non-technical clients.
Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
Knowledge of various safety and occupational health consensus standards and guidelines.
Knowledge of learning and development best practices.
A proven track record of training program development and management.
Excellent leadership skills.
Excellent written and oral communication skills.
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.
PPE Requirements
White Hard Hat
Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.
User Type:
Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.
Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.
Appendices
The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
APM/Safe Workplace Training
32 hours
BPA
Shock & Arc Flash Awareness Training with Refresher
2 hours
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Decision Making
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Disposing Govt. Property
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Policy Development
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
McEllrath, Josh C
Date
9/14/2026
CFTE Job Title
Business Support Analyst
Org
NFB
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: White hard hat, Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating, arc flash clothing
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
B
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
B
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
C
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
B
Optional: Slips, Trips & Falls Training (HRMIS 015076)
B
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
B
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
Choose an item.
Defensive/Distracted Driving (HRMIS 017057)
Choose an item.
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
C
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
B
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
Choose an item.
Worker exposed to lead2
Lead Awareness
Choose an item.
Lead Worker Training
Choose an item.
Worker exposed to mercury
None Identified
Choose an item.
Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
Choose an item.
Worker exposed to silica2
Silica - Awareness
Choose an item.
Worker works at heights higher than 4
Fall Protection, Awareness
Choose an item.
Fall Protection, General
Choose an item.
Fall Protection, Advanced
Choose an item.
Ladder Safety
Choose an item.
Fall Protection, Advanced (TLM)
Choose an item.
Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
Choose an item.
Worker performs work alone in remote areas
Wilderness Adv. First Aid
Choose an item.
Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
Choose an item.
1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
Click or tap here to enter text.
Click or tap here to enter text.
Choose an item.
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Click or tap here to enter text.
Choose an item.
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Click or tap here to enter text.
Choose an item.
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Click or tap here to enter text.
Choose an item.
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Click or tap here to enter text.
Choose an item.
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Click or tap here to enter text.
Choose an item.
Click or tap here to enter text.
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Choose an item.
Click or tap here to enter text.
Click or tap here to enter text.
Choose an item.
Click or tap here to enter text.
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Choose an item.
General Comments
BPA Requesting Manager Comments/Additional Considerations:
Click or tap here to enter text.
F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Business Systems Analyst 3
Work Group Location
Vancouver, WA
Specialty
Safety Training Requirements Coordinator
Offsite Work Eligibility*
Situational Telework
Organization
NFB
Number of Days Onsite
5 days per Week
Hours
Full-Time, up to 40 hours
Additional Information
In-person presence and travel is required for meetings within the BPA operational areas / field sites. Field site work may last up to a weeklong, on a quarterly basis, and as needed for scheduled committee and group meetings.
Overtime
5% anticipated
On-Call
No
Travel
Up to 10% travel throughout BPA service areas
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract Business Systems Analyst 3 assignment will establish and maintain training records in support of the Safety Organization Internal Operations (NFB) at *** (BPA) to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This assignment will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and with multiple internal department representatives to establish, maintain, and analyze training requirements to track their completion, compliance, authenticity, and frequency needs per federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The assignment will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs that perform data input, retrieval/mining, and analysis.
Organization
BPA Safety Organization Internal Operations (NFB) is responsible for safety program leadership, direction, communication, and process improvement. NFB administers the agency s safety strategic initiatives to sustain safety as an agency core value. NFB is responsible for managing and analyzing data, metrics, and stakeholder input to drive positive effects in resource planning, program development, training, and safety oversight. NFB has a diverse range of personnel and functions to meet agency goals. Personnel consist of SMEs for various hazards, Management and Program Analysts, Safety and Occupational Health Managers, Incident Assessment Program Managers, Human Occupational Performance Specialist, Training Coordinator, and Data Analyst. The functions of NFB include managing the Safety and Occupational Health Manual (SOHM), developing safety policies and procedures, partnering with agency safety committees, advising executive leadership, executing safety strategic initiatives, performing risk assessments, and analyzing data to inform work groups on process improvement. This assignment calls for a self-motivated, professional team player with strong data management and interpersonal communication skills.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below:
Cority Occupational Safety and Health Information System (OSHIS)
Department of Energy (DOE) Learning Nucleus
ISNetworld
Procore
Microsoft SharePoint
HRMIS
Corrigo
Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with BPA personnel and contracted business partners that BPA has an OSHA host employer requirement to oversee.
Utilize the Position Hazard Analysis (PHA) form for all BPA workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.
Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.
Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.
Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.
Support the maintenance of BPA Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), BPA Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.
Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.
Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.
Collaborate with NFB and stakeholders to obtain in-depth understanding of safety training requirements.
Produce documents that meet BPA and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.
Conduct technical interviews to obtain knowledge for documentation of safety training requirements.
Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders.
In-person presence and travel is required for meetings within the BPA s operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.
Collaborate with other departments as necessary to meet specific training program requirements.
Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Associate or bachelor s degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.
8 years of experience is required with a bachelor s degree in applicable fields.
10 years of experience is required with an associate degree in applicable fields.
12 years of experience is required without a degree or applicable degree.
Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature.
Required Technical Skills & Experience (required on matrix)
Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.
Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience with safety training and understanding of safety and occupational health environment sufficient to explain technical issues to a disparate range of technical and non-technical clients.
Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
Knowledge of various safety and occupational health consensus standards and guidelines.
Knowledge of learning and development best practices.
A proven track record of training program development and management.
Excellent leadership skills.
Excellent written and oral communication skills.
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.
PPE Requirements
White Hard Hat
Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.
User Type:
Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.
Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.
Appendices
The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
APM/Safe Workplace Training
32 hours
BPA
Shock & Arc Flash Awareness Training with Refresher
2 hours
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Decision Making
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Disposing Govt. Property
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Policy Development
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
McEllrath, Josh C
Date
9/14/2026
CFTE Job Title
Business Support Analyst
Org
NFB
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: White hard hat, Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating, arc flash clothing
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
B
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
B
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
C
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
B
Optional: Slips, Trips & Falls Training (HRMIS 015076)
B
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
B
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
Choose an item.
Defensive/Distracted Driving (HRMIS 017057)
Choose an item.
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
C
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
B
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
Choose an item.
Worker exposed to lead2
Lead Awareness
Choose an item.
Lead Worker Training
Choose an item.
Worker exposed to mercury
None Identified
Choose an item.
Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
Choose an item.
Worker exposed to silica2
Silica - Awareness
Choose an item.
Worker works at heights higher than 4
Fall Protection, Awareness
Choose an item.
Fall Protection, General
Choose an item.
Fall Protection, Advanced
Choose an item.
Ladder Safety
Choose an item.
Fall Protection, Advanced (TLM)
Choose an item.
Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
Choose an item.
Worker performs work alone in remote areas
Wilderness Adv. First Aid
Choose an item.
Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
Choose an item.
1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
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General Comments
BPA Requesting Manager Comments/Additional Considerations:
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F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624
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