Business Systems Analyst 3 (N-IT) - Safety Training Requirements Coordinator

POSITION RESPONSIBILITIES Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency’s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below: Cority Occupational Safety and Health Information System (OSHIS). Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.

Job Title: Business Systems Analyst 3 - Safety Training Requirements Coordinator
Job Number: 12100
Location: Vancouver, WA 
Onsite: 5 days per wk – In-person presence and travel is required for meetings within the corporate operational areas / field sites. Field site work may last up to a weeklong, on a quarterly basis, and as needed for scheduled committee and group meetings Situational Telework
On Call: No
Overtime: 5%
Travel: Up to 10% travel throughout corporate service areas
Length: Up to 5 years 

MUST be US Citizen to be eligible to apply for Federal Background Check 
Requires Real ID and or Valid Passport to interview 

SUMMARY
 
This contract Business Systems Analyst 3 assignment will establish and maintain training records in support of the Safety Organization Internal Operations to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This assignment will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and with multiple internal department representatives to establish, maintain, and analyze training requirements to track their completion, compliance, authenticity, and frequency needs per federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The assignment will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs that perform data input, retrieval/mining, and analysis
 
POSITION RESPONSIBILITIES 

• Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency’s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below:
  • Cority Occupational Safety and Health Information System (OSHIS)
  • Department of Energy (DOE) Learning Nucleus
  • ISNetworld
  • Procore
  • Microsoft SharePoint
  • HRMIS
  • Corrigo
• Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with corporate personnel and contracted business partners that corporate has an OSHA host employer requirement to oversee.
• Utilize the Position Hazard Analysis (PHA) form for all corporate workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.
• Confer with and interview divisional personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.
• Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.
• Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.
• Support the maintenance of corporate Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), corporate Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.
• Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.
• Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.
• Collaborate with division and stakeholders to obtain in-depth understanding of safety training requirements.
  • Produce documents that meet corporate and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.
  • Conduct technical interviews to obtain knowledge for documentation of safety training requirements
• Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders.
• In-person presence and travel is required for meetings within the corporate operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.
• Collaborate with other departments as necessary to meet specific training program requirements.
• Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes 

Education & Corresponding Experience 

• Associate or bachelor’s degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.

• 8 years of experience is required with a bachelor’s degree in applicable fields.
• 10 years of experience is required with an associate degree in applicable fields.
• 12 years of experience is required without a degree or applicable degree.

• Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature 

Required Skills & Experience 

• Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.
• Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required 

Preferred Skills & Experience  

• Demonstrated experience with safety training and understanding of safety and occupational health environment sufficient to explain technical issues to a disparate range of technical and non-technical clients.
• Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
• Knowledge of various safety and occupational health consensus standards and guidelines
• Knowledge of learning and development best practices.
• A proven track record of training program development and management.
• Excellent leadership skills. 
• Excellent written and oral communication skills 

Additional Requirements: 

• Valid U.S. Driver’s License is required
• First Aid/AED/CPR Certification required within 30 days of assignment start
• PPE Required

 
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
 
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
 
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.