Business Support and Administrative - Executive Administrative Assistant 2

Job#: 3047359

Job Description:

Hybrid Redmond, WA - 2 days onsite, 3 days remote

Long-term contract

$36-$39/hr

Seeking an experienced Senior Business Administrator to support multiple General Managers.

Responsibilities:

• Fairly rigorous scheduling of 2 GM calendars, with a heavy volume of external-facing meetings to coordinate
• Strategic prioritization in calendar management, understanding what is critical to the business and balancing both internal and external asks for the GM's time
• Re-prioritizing work in response to unpredictable situations
• As possible with scope of time and role and manager expectations, maintaining the team RoB - team meetings, morale events, offsite sessions, etc.
• Supporting partner-facing events, EBCs, and meetings/offsites as required
• Reconciling expense reports to ensure timely processing and approvals
• Maintaining and co-owning team distribution lists
• Ensure compliance of the team with policies and procedures for POs, expense submissions, etc.
• Communicating and working with confidential and sensitive information

To be successful, the applicant must have demonstrated the ability to:

• Juggle multiple styles and priorities at the same time in order to effectively support 2 different managers and their schedules
• Support a senior level executive in a fast-paced environment
• Exercise sound judgment, tact, diplomacy, integrity, and effectiveness in all interactions
• Develop collaborative relationships and maintain professionalism at all times with others who have a diverse set of working styles and perspectives
• Be open, curious, and an effective communicator consistently exhibiting maturity across all levels of the organization in both written and verbal mediums
• Demonstrate a positive "can-do" attitude
• Must have strong attention to detail and ability to maintain confidentiality
• Work independently without significant oversight or instruction
• Operate with composure and flexibility under pressure

Qualifications:

• A minimum 5+ years of relevant work experience supporting an executive with a complex calendar and travel schedule
• Strong business acumen and understanding of corporate organizations
• Excellent written and communication skills
• Balanced skill profile including attention to detail, problem solving and decision making, organization and time management
• Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization
• Ability to accommodate varying work styles and perspectives of diverse individuals and groups
• Ability to work effectively under pressure, calmly and confidently with a "can-do" attitude
• Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations
• Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
• BA/BS degree preferred
• Proficiency with Microsoft productivity software, including Outlook, Word, PowerPoint and Excel, Expense tools, and MyOrder

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Redmond, WA, US

Job Type:

Date Posted:

August 24, 2026

Pay Range:

$36 - $39 per hour

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