Business Services Specialist

Business Services Specialist

Salary

$28.32 - $53.05 Hourly

Location

Prince William County, VA

Job Type

Full-Time (FT)

Job Number

202610803

Department

FACILITIES AND FLEET MANAGEMENT

Division

BUILDINGS AND GROUNDS

Opening Date

09/04/2026

Closing Date

9/20/2026 11:59 PM Eastern

GRADE

B24

Hiring Salary

$28.32 - $40.69

• Description
• Benefits
• Questions

Introduction

The Department of Facilities & Fleet Management's Buildings & Grounds Division (B&G) helps to support the foundation of local democracy by supporting the facilities and grounds used by residents, visitors, and County employees every day. The division is comprised of an administrative team, two custodial teams, a grounds team, and five maintenance teams spanning Prince William County. B&G is seeking a detail-oriented Business Services Specialist to join our administrative team as we continue to improve and strive to be the best facilities maintenance team.

This position is ideal for an entry-level procurement or systems support professional interested in facilities and grounds maintenance who thrives in a fast-paced environment and possesses exceptional organizational, customer service, and problem-solving skills. The successful candidate will demonstrate the ability to manage multiple priorities, work independently, and collaborate effectively with diverse stakeholders while maintaining a professional and positive demeanor. This is a unique opportunity to play a key role in shaping and enhancing Division processes, developing efficient workflows, and contributing to the continued success of a growing organization.

If you are looking for a challenging and rewarding career in an organization that believes in leadership at all levels, we encourage you to apply. Join Prince William County Government and become part of a dynamic, nationally accredited organization recognized for delivering award-winning services to our residents, businesses, and community partners.

About This Role:

This position supports the Buildings & Grounds and Property Management Business Services team by processing purchase requisitions, purchase orders, and change orders; coordinating with vendors; verifying pricing and contract compliance; maintaining financial records; preparing reports; reconciling transactions; allocating P-Card transactions; and supporting Accounts Payable and other financial transactions. The position works closely with the Business Services Analyst, internal stakeholders, and vendors to ensure timely acquisition of goods and services and accurate, timely payment of invoices.

The Business Services Specialist also provides Tier 1 support for the division's computerized maintenance management system (CMMS) - Brightly Asset Essentials, including managing users and assets, maintaining preventive maintenance schedules, running and developing reports, supporting financial transaction reconciliation, assisting users, and escalating technical issues to the County's Department of Information Technology when appropriate.

Minimum Requirements:

High school diploma or G.E.D. and 3 years experience in procurement, finance, systems support, or administrative roles

Preferences:

• Experience with an Oracle-based financial system or similar computerized financial system
• Experience in creating purchase orders and paying invoices in a state or local government
• Experience with computerized maintenance management system (CMMS) or similar asset management system
• Experience using the Microsoft Office Suite (including Excel, Teams, SharePoint, and Lists)
• Experience using Adobe Acrobat/Adobe Sign

Work Schedule: This is a full-time position, working 37.5 hours per week. The division's core hours are 8:00am to 5:00pm Monday - Friday. This role is currently not eligible for teleworking and is required to be in-office on all workdays.

Starting Salary Range: $28.32 - $40.69 per hour

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings plans
• Paid Annual Leave / Sick Leave / Personal Leave
• Paid Holidays
• Group Medical, Dental, & Vision Health Plans
• Group Life Insurance
• Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here for the class description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Please indicate your level of completed education.

• Bachelors degree or higher
• Associates degree
• High school diploma or G.E.D.
• None of the above

03

How many years of experience do you have in procurement, finance, systems support, or administration?

• 4 or more years
• 3 years
• 2 years
• None of the above

04

Please identify your years of experience generating purchase orders or other procurement transactions in a computerized system.

• 3 years or more
• 2 years
• 1 year
• Less than 1 year

05

Quantify in years your experience working in a procurement position within a government entity.

• 3 or more years
• 2 years
• 1 year
• Less than 1 year

06

Quantify in years your experience in processing financial or purchase card transactions in a computerized system.

• 3 years or more
• 2 years
• 1 year
• Less than 1 year

07

Please select your years of experience in providing systems support for a computerized maintenance management system.

• 3 or more years
• 2 years
• 1 year
• Less than 1 year

08

How many years of experience do you have using an Oracle-based financial system or similar computerized financial system?

• 3 or more years
• 2 years
• 1 year
• Less than 1 year

09

Please select the software applications with which you are highly proficient. Check all that apply.

• Microsoft Word
• Microsoft OneDrive
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Lists
• Microsoft Power Automate
• Brightly Asset Essentials
• Adobe Acrobat
• Adobe Sign
• None of the above

10

Select the option below that best describes your communication style for communicating with stakeholders.

• I communicate clearly and professionally, listen actively, and adapt my style to work effectively with others.
• I communicate when asked but rarely initiate conversations.
• I prefer minimal communication and only share information when necessary.
• I find frequent communication distracting and avoid it when possible.

11

Which financial functions have you performed? Select all that apply.

• Accounts Payable/invoice processing
• Reconciled financial transactions
• Reviewed invoices against purchase orders or receipts
• P-Card/credit card reconciliation
• Prepared financial reports
• Tracked expenditures or budgets
• Entered financial transactions into a computerized financial system
• None of the above

12

Please identify experience you have with a computerized maintenance management system (CMMS), work order, or asset management system? Select all that apply.

• Created or updated user accounts
• Added or maintained equipment/assets
• Created or maintained preventive maintenance schedules
• Entered or updated work orders
• Exported system data and used it to create reports
• Assisted other users with system questions or troubleshooting
• Served as a system administrator or department-level system support
• None of the above

13

Which of the following purchasing/procurement functions have you performed? Select all that apply.

• Reviewed or processed purchase requisitions
• Created or processed purchase orders
• Processed purchase order change orders
• Reviewed purchases for compliance with contracts or procurement policies
• Communicated with vendors regarding orders, pricing, or contracts
• Obtained or verified vendor pricing/quotes
• Maintained procurement records
• None of the above

14

What level of experience do you have using Microsoft Excel to analyze, reconcile, or report financial or operational data?

• Advanced - PivotTables, formulas, lookups, data analysis, charts, and/or complex spreadsheets
• Intermediate - Formulas, sorting/filtering, basic data analysis and reporting
• Basic - Data entry, formatting, sorting/filtering, and simple spreadsheets
• None of the above

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers