Business Services Specialist

JOB TITLE: Business Services Specialist

EMPLOYMENT TERM: Annual

SUPERVISOR: Director of Business Services

CLASSIFICATION: Classified

JOB SUMMARY

The Business Services Specialist provides support within the Business Services Department with primary responsibility for fixed asset management, including asset tagging, inventory, reconciliation, tracking, organization, and record maintenance. This position ensures accurate accountability of district assets, while supporting procurement, receiving, and business office operations.

The position requires regular interaction with district locations, departments, vendors, and staff to complete inventory, receiving, and procurement responsibilities. The ideal candidate is organized, proactive, and comfortable working in a dynamic and collaborative office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Fixed Asset Management

• Manage and maintain district fixed asset records and inventory systems.
• Perform fixed asset tagging, labeling, verification, and physical inventory.
• Reconcile asset records with physical inventory and research discrepancies.
• Maintain documentation for asset acquisitions, transfers, disposals, and surplus items.
• Assist departments with asset organization, tracking, and accountability.
• Prepare fixed asset reports and maintain audit-ready records.

Procurement Support

• Assist departments with procurement processes while ensuring compliance with USFR requirements and district procedures. Review purchase documentation for accuracy, completeness, approvals, and required supporting documentation.
• Assist with quotes, purchase orders, contracts, cooperative purchasing, and vendor documentation.
• Support due diligence requirements related to vendors and procurement activities.
• Maintain procurement records for compliance and audit purposes.

Receiving Support

• Receive and verify deliveries against purchase orders, invoices, and receiving documentation.
• Identify and report discrepancies related to shipments, quantities, or condition of items received.
• Maintain receiving records and coordinate distribution of items to appropriate departments.
• Ensure newly acquired fixed assets are identified, tagged, and recorded appropriately.

Additional Responsibilities

• Support accounts payable processes through invoice, purchase order, and receiving documentation review.
• Utilize financial, inventory, and office software systems.
• Maintain confidentiality of district and financial information.
• Communicate effectively with departments, vendors, and stakeholders.
• Perform other duties as assigned.
• Prepare and post journal entries as needed.
• Support the finance team in audit preparation and maintain audit-ready records.
• Utilize Microsoft Excel, Word, and financial software (e.g., Visions or equivalent).

JOB SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Effective communication and interpersonal skills.
• Commitment to confidentiality and professional integrity.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Requires physical mobility to perform fixed asset inventory, tagging, organization, and verification activities throughout district facilities.
• Requires the ability to travel between district sites, departments, and campuses as needed.
• May require transporting, moving, and handling equipment, supplies, and fixed asset items.
• Requires the ability to stand, walk, bend, reach, and work in various locations while completing assigned duties.

CORE COMPETENTCIES

? Accountability ? Analytical Thinking ? Integrity ? Advocacy

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

ABOUT US

We have a great group of dedicated staff and hard-working students who work together to achieve academic success within in our district. Our campuses are located in Wittmann and Surprise, Arizona, where we value and invest in our local community.

Our Mission is to graduate all students with the knowledge, skills, attitudes and ethics necessary to succeed in the colleges or careers of their choice. Our Vision is to provide a quality education for every student, every day.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. NUSD is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the district office at (623) 250-7746 at least 3 days in advance.

WHAT YOU'LL LOVE ABOUT US

Our rural community offers a close-knit feel.

We offer job-embedded professional development and career pathways.

We have an exciting STEM program with amazing community partners.

Our University partners offer discounted tuition.

Discounted childcare is available for all employees.