Business Operations Specialist

• About Us

Augusta University is Georgias innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgias cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgias only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta Universitys distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Corporate & Community Engagement team serves as Augusta Universitys bridge between campus and community, fostering collaborations that drive innovation, workforce development, and regional growth.

By cultivating partnerships with industry, government, and nonprofits, the department advances research, supports entrepreneurship, and strengthens economic vitality across Georgia. Its mission is to connect the universitys expertise and resources with community needs, creating opportunities that benefit students, partners, and the states economy.

Our team includes Corporate Engagement, Economic & Workforce Development, Community Engagement, Continuing Education, and Regional Community Relations.

Job Summary

Reporting to the Vice President for Corporate & Community Engagement, the Business Operations Specialist serves as the primary operational and financial coordinator for the Division of Corporate & Community Engagement. This position is responsible for coordinating business operations that support the divisions strategic initiatives, including budget development and administration, financial planning and analysis, purchasing and procurement, human resources coordination, personnel transactions, compliance, and administrative operations. The Business Operations Specialist provides financial reporting, monitors revenues and expenditures across multiple funding sources, supports revenue generating programs, ensures compliance with university and foundation policies, and develops data-driven recommendations to support executive decision-making. Working collaboratively with internal and external stakeholders, this position helps ensure the efficient, compliant, and fiscally responsible operation of the Corporate Engagement, Community Engagement, Continuing Education, and Regional Community Relations units while advancing the divisions mission and strategic priorities.

Responsibilities

The duties include, but are not limited to:

PROVIDES CRITICAL ANALYSIS AND TRACKING:

• Provides critical analysis and tracking of all financial and budgetary information for a division or

school in partnership with senior leadership on financial planning for operations, budget and in support of strategic initiatives.

• Makes recommendations to address budget variances and funding risks.
• Works with VP to develop strategies to handle unexpected budget changes, needs, or shortfalls
• Tracks spending and earnings beyond established requirements in order to analyze profitability of continuing education and any other revenue generating units
• Monitors revenues, expenditures, and performance metrics to ensure fiscal integrity and compliance.

PERFORMS COST ANALYSIS AND REPORTING:

• Prepares budget analysis, compile & report statistical data to the Vice President
• Analyzes financial data; recommend/develop efficient use of resources, provide strategic recommendations and solutions to financial problems; assist with analyze trends, costs, revenues, financial commitments, and obligations, to project future revenues/expenses; report to management regarding departmental finances.
• Assists with completion of special projects, surveys and questionnaires pertinent to the financial functions and activities in the department. Must meet all institutional guidelines while providing complete and accurate information
• Interprets and explains financial information to a variety of constituents with varying levels of financial understanding.
• Reviews all fiscal reports and summarize account status on a continual basis; ensure that all expenditures follow university and foundation guidelines and report status to the VP.
• Calculates expenses, project growth and revenue, estimate costs and refine planned budgets as needed.
• Responds in a timely manner to data and report requests from leadership
• Prepares various reports for federal, state and other regulatory agencies

FINANCIAL BUSINESS AND BUDGET COORDINATION AND SUPPORT:

• Provide business support for Corporate and Community Engagement units including: Community

Engagement, Corporate Engagement, Continuing Education, and Regional Community Relations

• Work with the VP to develop and manage annual budgets, revenue projections, financial forecasts,

and multi-year financial plans.

• Manage budget consisting of state appropriated dollars and earned revenue from continuing education unit as well as AU Foundation funds allocated for Corporate & Community Engagement programs/units
• Cross-train on Peoplesoft to support departmental HR processes and systems.
• Participates in budget planning, projects, administrative support expenses.
• Oversees departmental business operations to include purchasing, supply/asset management and inventory, annual training and compliance
• Serves as a departmental contact for budget, invoicing and bookkeeping.

MONITORS AND PARTICIPATES IN THE MONTHLY RECONCILIATION OF BUDGET:

• Monitors and participates in the monthly reconciliation of budgets, training of staff as needed to ensure compliance with established institutional and departmental budget and accounting standards.
• Verify monthly that expenditures and accounts are accurate, funds are allocated appropriately.
• Submit ePAR transactions to correct any salary discrepancies to ensure compliance with policies and procedures.
• Develops a variety of financial statements showing receipts, disbursements and balances; performs accounting analysis
• Reviews projected budget for compliance with policies and procedures. Assist with the management of daily operations for Corporate & Community Engagement units with the oversight of administration, management and long term managerial planning of all standard administrative support activities (budget administration, personnel management, facilities, effort, procurement and office management).

PERSONNEL BUSINESS SUPPORT:

• Responsible for management and coordination of HR processes.
• Works closely with Admin Asst III to ensure all HR processes are covered appropriately and is cross trained to serve as primary and/or backup for all HR functions
• Coordinates recruitment, hiring, onboarding and training of administrative, faculty, staff, admins, and professionals for Corporate & Community Engagement unit
• Conducts department in-processing/onboarding of new department employees.
• Serves as backup for OneUSG time management entries process for the unit
• Works with Admin Asst III to support and coordinate employee annual evaluations and unit planning processes.
• Coordinates programs and activities for evaluation of staff and administrative faculty.
• Responsible to maintain department staff coverage and approve weekly and monthly attendance records in OneUSG for payroll processing.

PROCUREMENT AND PURCHASING:

• Responsible for reviewing and approving all requisitions for office supplies and other special orders. Ensures that all purchases are in compliance with State and Institutional requirements.
• Identifies procurement needs for Corporate & Community Engagement units and requests quotes from vendors. Initiates and submits requisitions for all office furniture, supplies and equipment to include computers, laptops,
• Collects supply order packing slips to verify receipt of items and enters the receipts into People Soft to close out requisitions.
• Monitor open encumbrances for purchase orders to ensure they are closed in a timely manner.
• Audit and-process payments; resolve accounting discrepancies and irregularities; ensure accurate and appropriate recording and analysis of revenues/expenses; maintain, and analyze budgets, preparing periodic reports; ensure financial records are maintained in compliance with accepted policies and procedures.

P-CARD HOLDER:

• P-Card holder for Corporate & Community Engagement units. Responsible for initiating and submitting payments for approved purchases, shipping, dues, conference registrations and ensuring that all purchases are in compliance with State and Institutional requirements.
• Maintains receipts and invoices for p-card purchases. Reconciles Bank of America statement with purchase receipts and submits to Vice President for signature and audit as needed. Identifies any incorrect charges or errors on the Bank of America statement and notifies the P-Card office and conducts follow-up with the vendor on incorrect changes or missing receipts. Maintains P-Card purchase records and bank statements for all of Corporate & Community Engagement.

OTHER: Perform other duties as assigned.

Required Qualifications

Bachelors degree from an accredited college or university in Business Administration or a related discipline and one year of administrative and/or management experience

OR

Associate degree from an accredited college or university and two years of relevant experience

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and three years of administrative and fiscal management experience.

Preferred Qualifications

Additional Preferred Qualifications

Masters degree from an accredited college or university in business administration, accounting, finance, or related field.

Prior Peoplesoft experience

Preferred Educational Qualifications

Working knowledge of AUs policies and procedures.

Complete understanding of the structure and guidelines related to National Institutes of Health sponsored projects.

Preferred Experience

Ten or more years of financial management experience, preferably resulting in the development and implementation of creative financial and operational management strategies.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases

Knowledge and direct experience in financial and budgetary practices, fiscal data administration as well as compliance and records management.

SKILLS

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills

Strong financial acumen and analytical skills.

Excellent written and verbal communication skills.

ABILITIES

Ability to maintain confidentiality

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, and keep accurate records and make independent decisions

Ability to manage multiple priorities and complex projects

High level of integrity and sound judgment.

Shift/Salary/Benefits

Shift: Days/M-F (Work outside of normal business hours may be required)

Pay Band: B10

Salary: Minimum $52,500/annual - Midpoint: $65,600/annual

Salary to be commensurate with the qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.

Recruitment Period: 9/11/2026-Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365