Butterfly Staffing is recruiting for an experienced Business Operations Manager for a well-established marine business in Yorktown, Virginia. This is a key on-site position working closely with ownership and overseeing the financial, HR, payroll, insurance and administrative functions that keep the business running day to day. This is an on-site role in Yorktown, Virginia, and the selected candidate must reside on the Virginia Peninsula.
Responsibilities
- Oversee day-to-day business operations and administrative processes
- Manage employee administration, HR documentation, payroll coordination, benefits and related employee matters
- Oversee accounts receivable and accounts payable processes
- Manage bank and credit card reconciliations
- Support general ledger activity and review financial records for accuracy
- Prepare and review profit and loss reporting and other management reports
- Monitor cash flow and assist with budgeting and forecasting
- Coordinate with outside accountants and other financial professionals
- Ensure required tax reporting is completed, including Virginia sales and use tax and watercraft tax
- Coordinate insurance renewals, audits and workers’ compensation requirements
- Maintain appropriate business records, procedures and internal controls
- Work with payroll, insurance, banking and other outside providers
- Help improve administrative and financial processes as the company grows
- Maintain confidentiality of employee, financial and company information
- Assist ownership with special projects and other operational needs as required
Qualifications
- Experience in business operations, accounting, bookkeeping, office management, HR administration or a similar role
- Working knowledge of payroll and benefits administration
- Experience with accounts payable, accounts receivable, reconciliations and financial reporting
- Familiarity with insurance audits and tax reporting
- Strong Excel and general business software skills
- Excellent organizational skills and attention to accuracy
- Ability to manage recurring monthly, quarterly and annual deadlines
- Comfortable working in a small business environment where responsibilities cross several functional areas