Business Operations and Corporate Services - Administrative Assistant 3

Job Title: Administrative Assistant 3

Location: Beaverton, OR

Salary Range: $25-28

Introduction

We are seeking a Senior Administrative Assistant who thrives in a fast-paced, results-oriented environment. This role supports senior leaders, including VPs, and requires a high level of organization, communication, and initiative.

Required Skills & Qualifications

• Bachelor's degree in business or related field, or equivalent experience.
• 5 years of administrative work experience required, including experience with senior leaders such as VPs.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom, MS Teams).
• Proven ability to handle highly confidential and sensitive information.
• Strong organizational and time management skills, with attention to detail.
• Ability to work independently and follow-through on requests until completion.
• Prior work experience in a similar industry is preferred.
• Applicants must be able to work directly for Artech on W2.
• Experience with Keynote and AI tools like Chat GPT or Client Copilot.
• Previous experience in budget tracking and handling purchase orders.
• Ability to work outside of core business hours occasionally.

Day-to-Day Responsibilities

• Complex Calendar Management: Schedule appointments, meetings, and conferences, managing conflicts and coordinating with other teammates and leaders.
• Booking Travel Arrangements: Book flights, accommodations, and transportation, including managing itineraries and necessary documentation.
• Planning Meetings and Events: Secure event space, handle budgeting, catering, agenda planning, and work with external parties as needed.
• Preparing Expense Reports and Tracking Budgets: Prepare expense reports, track budgets, and process invoices or purchase orders.
• Document Preparation & Organization: Produce, edit, and reformat documents and email correspondence.
• Communications: Write, contribute, and edit draft communications, manage distribution lists, and send communications on the leader's behalf.
• Coordinate Team Space Planning and Equipment Moves: Organize individual or departmental moves with appropriate stakeholders.
• Special Projects: Assist with project planning, tracking progress, and ensuring deadlines are met.
• Team & Culture Building: Help build connections through staff meetings, team building activities, and offsites.

Company Benefits & Culture

• Opportunity to work with senior leaders and gain valuable experience in a dynamic environment.
• Engage in a culture that values professionalism, resilience, and agility.
• Be part of a team that embodies the core values of the company and models them to leaders, teammates, and guests.

For immediate consideration, please click APPLY to begin the screening process with Alex.