BUSINESS OFFICE MANAGER

Summary:

The primary purpose of this position is to maintain the business office in accordance with federal and state

guidelines, in accordance with Integritus policies and procedures, and to assure that the business office is

maintained.

Essential Job Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

• Receive and follow administrative schedules/functions from Administrator and as outlined

in the policies and procedures.

• In absence of receptionist, answer phones, greet visitors, deliver message, etc.
• Receive payments on accounts and issue/mail receipts, as necessary.
• Prepare account receivable reports, monitor and collect accounts receivable. Report

delinquent accounts to administrator.

• Post daily journal and payments as required.
• Balance daily receipts, complete necessary forms, and submit cash and balance sheets to

accounting personnel as needed.

• Post current changes to proper account and ledger and balance ledgers are required.
• Prepare and mail statements in accordance with established billing procedures.
• Prepare vouchers, check invoices, post accounts payable, etc.
• Maintain file of invoices, paid vouchers, cancelled checks, etc.
• Assist in the establishment and maintenance of adequate accounting system as necessary

or directed.

• Facilitates the petty cash for facility.
• Types and process various reports for Administrator and department managers.
• Orders office supplies for facility.
• Attends all Department Managers meetings.
• Schedules repairs and maintenance for all office machines.
• Maintains and keeps current postage system in facility.
• Performs duties as requested by Administrator.

Qualifications:

• High School Diploma or equivalent.
• Previous long-term experience preferred
• Previous experience working with the elderly population preferred

Working Conditions

Works in office areas as well as throughout the facility. Moves intermittently during working

hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and

holidays and on other shifts/positions, as necessary. Is subject to call-back during emergency

conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in

continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc.,

throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air

contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB

and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other

department personnel. Is subject to hostile and emotionally upset residents, family members,

personnel, visitors, etc. Is involved with residents, family members, personnel, visitors,

government agencies and personnel, etc., under all conditions and circumstances. May be subject

to the handling of and exposure to hazardous chemicals.