Business Office Manager

Westminster Suncoast, a beautiful active living Lifeplan community located in St. Petersburg is currently seeking a Business Office Manager. Westminster offers a generous compensation and benefit package, including company paid Life insurance, LTD insurance, 403b, Wellness Program and Fitness Center.  Applicants can learn more about Florida background screening requirements at https://info.flclearinghouse.com/
Summary: The BOM will provide structure and leadership for the office employees. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities. Strong multitasking, communication, organizational, and interpersonal skills are critical for a successful career as a business office manager.
1. Manage day-to-day business operations, including Accounts Payable and Accounts Receivable. Responsible for entering ancillary charges (IE. Medicare, pharmacy, etc.).
2. Responsible for Month-end closing for the community.
3. Manage payroll processing on a bi-weekly basis. Process the payroll at least once a quarter to ensure proficiency in payroll processing; become the back-up person for the Assistant BOM regarding payroll processing.
4. Responsible for managing the Resident Trust Account.
5. Responsible for managing Promissory Notes at the community level. Notify MSS when notes are paid.
6. Responsible for providing the pharmacy provider with daily census, changes in level of care, and insurance information.
7. Ensure that monthly resident statements are accurate and mailed on timely manner. Follow up private accounts, including phone calls and sending letters. Review and enter new billing rates for residents.
8. Perform all other tasks as assigned by MSS’ Finance Dept.
9. Must feel comfortable delegating tasks and managing subordinate employees.

This job description is not to be construed as a complete listing of the assignments and
responsibilities assigned to any employee; nor are such assignments restricted to those precisely
listed in the description. This job description may change from time to time as the needs of the
organization change.

EOE, DFWP – “We honor those who have served.”

Experience

• 2 year(s): High School -or- equivalent; College/vocational/technical training preferred Equivalent educational and work experience for business and secretarial skills 2-4 years related experience Microsoft Office experience; excellent Excel skills Financial software (billing) experience a must; other software knowledge a plus Processing data experience a plus

Education

• Some college or better in Associated degree
• High School or better

Behaviors

• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Goal Completion: Inspired to perform well by the completion of tasks

• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.