Business Office Intern

BUSINESS OFFICE INTERN

DEPARTMENT: Financial Services

UNIT: No Benefits

WAGE: - Step 8

DIRECT SUPERVISOR: Director of Financial Services

GRPS MISSION

Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

JOB SUMMARY

Reporting to the Director of Financial Services, the Business Office Intern provides administrative and operational support to the Financial Services, Payroll and Purchasing teams. This entry-level role is designed for a recent college graduate or an individual completing a degree in Accounting, Finance, Business, or a related field. The position offers hands-on experience with financial processes, client service, reporting, account reconciliations, and day-to-day financial operations while developing a strong foundation for future career growth within the organization. The internship will be part-time for four (4) months, at 24 hours per week, with an 8-hour shift on Monday, Wednesday, and Friday.

QUALIFICATIONS

Required Education and Experience:

• Recent college graduate, or more than 50% completion of a Bachelor's degree in Business, Accounting, Finance.

Knowledge, Skills, and Abilities:

• Strong attention to detail and accuracy.
• Knowledge of, or coursework in, basic accounting principles and financial concepts.
• Proficiency in use of personal computers including Microsoft Excel, Word, and Outlook.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to work effectively independently and as part of a team.
• Ability and motivation to participate in ongoing training and professional development.
• Proven ability to provide professional and courteous customer service to a variety of customers.
• Proven ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to work effectively with individuals from diverse backgrounds and cultures.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Assist with daily financial transactions, account maintenance, and data entry.
• Prepare and process invoices, payments, deposits, and other financial documentation.
• Support account reconciliations and investigate discrepancies.
• Maintain accurate financial records and documentation in accordance with district procedures.
• Assist with month-end and year-end closing activities.
• Provide support with account information, documentation requests, and basic financial services processes.
• Escalate complex issues to senior team members as appropriate.
• Build positive relationships through excellent customer service and communication.
• Assist in preparing routine financial reports, spreadsheets, and summaries.
• Compile data for management reporting and analysis.
• Support budget tracking and variance reporting activities.
• Ensure data accuracy and completeness across financial systems.
• Organize and maintain electronic and physical financial records.
• Assist with audits, compliance reviews, and regulatory reporting requests.
• Participate in process improvement initiatives and special projects.
• Respond professionally and promptly.
• Consistently demonstrate dependable attendance and punctuality
• Perform other duties as assigned

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distance vision, and ability to adjust/focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

NON-DISCRIMINATION/ACCOMMODATION ASSISTANCE

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or humanresources@grps.org.

DISCLAIMER

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.