Business Office Coordinator I 2026-02065

Business Office Coordinator I 2026-02065

Salary

$29.76 - $33.06 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-02065

Department

Military Department

Division

Military Department

Opening Date

09/09/2026

Closing Date

Continuous

FLSA

Determined by Position

Job Classification

BABO08

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position serves as the executive assistant to the Adjutant General (TAG), providing critical administrative and operational support to the TAGs office. Manages and coordinates key functions essential to the daily operations of the Wyoming Military Department and the Wyoming National Guard.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!.

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact: Molly Skala / molly.skala@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Executive Calendar, Briefings & Meeting Coordination: Manages a fast-paced, high-visibility executive calendar for The Adjutant General (TAG); prepares executive briefing binders and materials; arranges in-person, video teleconferencing and secure meetings; proactively tracks national and global developments to anticipate schedule shifts and deconflict high-priority commitments.
• Complex Travel & Mission Coordination: Coordinates comprehensive in-state, national, and international travel itineraries for TAG-including deployed troop visits and joint travel with the Governors Office; secures authorizations, itineraries, and lodging in support of dynamic mission requirements.
• Dual-Status Payroll & Federal Funding Compliance: Audits and reconciles executive state timecards for TAG, cross-referencing military duty to maintain strict statutory compliance against dual compensation ("double-dipping"); independently tracks General Officer, Annual Training and Inactive Duty Training days for federal reporting to secure critical federal military pay and travel fund allocations for the state.
• Legislative Tracking & Session Reporting: Develops and manages the annual Wyoming legislative tracking system; monitors proposed legislation impacting the Wyoming Military Department and veterans; compiles and distributes daily legislative updates during session to internal leaders and external stakeholders detailing bill statuses, floor readings, and committee schedules.
• Trusted Counsel & Administrative Mentorship: Serves as a trusted sounding board to the Command Team, offering candid, ground-level feedback on office workflow, administrative processes, and organizational climate; actively mentors administrative personnel and junior staff on standards, job proficiency, and professional growth.
• Correspondence & Workflow Quality Control: Serves as the primary gatekeeper for the TAG's office; screens visitors and executive phone inquiries; logs, reviews, edits, tracks, and routes all official correspondence submitted for TAG review and signature, ensuring proper formatting, grammatical accuracy, policy compliance, and complete chain-of-command staffing prior to executive presentation.
• High-Level Protocol & Honors: Manages official protocol items, including military retirement packets, senior leader gifts, and Governor-signed commendation letters; oversees the ordering, flying, tracking, and presentation of U.S. and Wyoming State flags for retirements, troop deployments, and state funerals.
• Veteran & Custom Recognition Programs: Manages Octogenarian milestone recognition for Guard veterans and coordinates custom TAG recognition awards for service members, state employees, and citizens.
• High-Profile Special Events: Directs or assists with the planning, logistics, and execution of major annual executive events, including the Governors Military Reception, Senior Mentors Conference, Cheyenne Frontier Days Distinguished Visitor visits, CFD Governor's Dinner, Gold Star Families events, Civil Air Patrol Annual Conference, and Outstanding Soldier and Airman of the Year (OSAY) banquet.
• Civic & Community Engagement: Coordinates TAG's participation and logistics for community outreach, civic functions, and public speaking engagements across the state.
• Office Operations & Resource Management: Oversees daily office logistics, including supply purchasing, association dues, and state purchasing card reconciliations; submits facility and fleet maintenance work orders; schedules checks on secure equipment; troubleshoots minor IT/office technical issues.
• Information & Directory Management: Maintains and updates critical state and federal resources, including Federal SharePoint calendars, the Wyoming State Directory, executive leadership contact rosters, and office display boards.

Qualifications

PREFERENCES:

It would be helpful (not necessary) if the applicant has knowledge of the military hierarchy, rank structure, culture, and protocol.

KNOWLEDGE:

• Knowledge of Microsoft Outlook, Microsoft Office Suite (Word, PowerPoint, Excel, etc.).
• Requires a high level of expert communication both orally and in writing.
• Requires interpersonal and people skills.
• Provides guidance, mentorship, and institutional knowledge internally and externally.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• This position refers personnel and policy decisions to the TAG and directorates.
• Responsible for preparing COAs and decision options and recommendations for the agency

NOTES:

• FLSA: Non-exempt
• A Federal Security Background Check and Secret clearance are required

Supplemental Information

007-Wyoming Military Department-Adjutant Generals Office

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: Molly Skala / molly.skala@wyo.gov

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BABO08) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience below.

05

Due to the sensitive nature and criticality of the transactions performed, this position requires someone with impeccable professionalism and emotional intelligence. Please describe your ability to meet this requirement.

06

This position requires expert communication skills, both oral and written. Please describe your communication experience.

07

This position requires a high degree of attention to detail and common sense. What does this mean to you?

08

This position requires interpersonal and people skills. Describe your experience in this area.

09

Please describe your experience in providing feedback to senior leadership.

10

Please describe your experience in problem solving and process improvement.

11

Do you have intermediate or better skills in Microsoft Outlook, Microsoft Office Suite (Word, PowerPoint, Excel, etc.)?

• Yes
• No

12

Do you have knowledge of the military hierarchy, rank structure, culture, and protocol?

• Yes
• No

13

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

14

(A1) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.

15

(A1) If you selected Other, please tell us where you heard about this opportunity.

16

(AA) VETERANS PREFERENCE DISCLOSURE: Per Wyoming Statute, current employees of the State of Wyoming are not eligible for Veterans Preference. If you are not a current employee of the State of Wyoming, to be eligible to receive Veterans Preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. * I have read and understand the Veterans Preference Disclosure and understand that, if claiming Veterans Preference, I must attach the appropriate supporting documentation to each application I submit in order to receive Veterans Preference.

• Yes, I have read and understand the Veterans Preference Disclosure.
• No, I am not claiming Veterans Preference

17

(AA) VETERANS PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veterans military service, and wish to claim veterans preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans preference status. By requesting veterans preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veterans Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

18

(A2) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm