Business Office Associate

Job Title: Business Office Associate Exemption Status/Test: Nonexempt

Reports to: Business Manager Date Revised: 8/13/2026

Dept./School: Business Services

Pay: PG 2 Clerical/Paraprofessional

Primary Purpose:

Under general supervision, perform bookkeeping and maintain district financial records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience:

3 years experience or college course work in accounting-related subjects

Major Responsibilities and Duties:

Accounting

• Maintain complete and systematic records of assigned district financial transactions.
• Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
• Balance general ledger and subsidiary accounts by reconciling entries.
• Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
• Compute and record cash receipt summaries.
• Balance bank statements and work with bank officials to resolve discrepancies in account records.
• Transfer funds between accounts as directed by chief financial officer or business manager.
• Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
• Compile, maintain, and file all reports, records, and other documents as required.

Other

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Cross train and support Payroll/Benefits Coordiantor
• Other duties related to the Business office, as needed

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress