Business Manager-West Palm Beach ASC-Day Shift (40 Hours)

Position Summary:

We have an exciting opportunity to join our team as a Business Manager-West Palm Beach ASC-Day Shift (40 Hours).

In this role, the successful candidate The Business Manager reports to the Sr. Manager, Operations. Manages the departments annual budget and day-to-day financial operations. Manages all office-related business and works with the Directors of Publications, Marketing, Web, Media, Creative Services and Internal Communications, as well as, with all staff members within each division to assure the budget process is appropriately administered within financial system. Assures office is adequately equipped to run smoothly.

Job Responsibilities:

Primary Responsibilities:

Office and Personnel Management

Responsible for office functions, staff supervision, scheduling, timesheet reviews and approvals

Staff onboarding, training, performance evaluations

Coordinates divisional activities to meet departmental or institutional deadlines/deliverables

Maintains and updates office policies and internal procedures manuals

Financial Operations

Provides leadership and direction related to finance operations functions across the Facilities Operations division consisting of approx. 15 cost centers

Manages day-to-day processing of accounts payables, internal cost allocations and ensures financial obligations are met timely

Ensures high standard expense reviews, documentation compliance with contract terms and industry best practices

Monitors monthly budget performance and produces variance analysis for management review

Compiles and analyzes financial information for ad hoc management requests or routine reviews.

Works closely with others within the department and organization to implement process and systems enhancements to improve operational efficiencies and reporting

Assists in the preparation of the divisions annual operating budget for approximately 15 cost centers. Coordinates with Vice Presidents, operations and project managers on spending levels and anticipated expenses.

Oversees the reconciliation of monthly financial reports; reviews monthly spending levels

Coordinates development of routine monthly reports, such as monthly overtime, recharge, stockroom, work orders, etc.

Stockroom Management

Prepares annual budget, assists in contract negotiations of new supplier contracts and works with corporate procurement as needed

Ensures adequate inventory stock levels for ongoing repairs and maintenance of the medical center campus facilities.

Responsible for the management of stock worth $600K and staff supervision. Assigns work to staff to ensure proper maintenance of stock. Keeps track of all expenditures, inventory levels and reports to Finance monthly regarding usage. Requests for release of payments for supplies. Assures timely stock replenishment. Works with corporate procurement as needed.

Facilities Dispatch Center:

Responsible for the operation, training and staffing for 24x7 engineering dispatch center to answer phones, respond to emails and follow-up on all work orders, service calls, complaints, etc.

Quality Assurance, Compliance & Process Improvements:

Drives ongoing process and content improvements; with focus on standardization and automation

Partners closely with our technology team and/or MCIT on designing, testing and integrating enhancements to key systems

Ensures operations are consistent with accounting and auditing principles, data integrity, internal controls, and audit trails

Defines goals, timelines, objectives, measurable and actionable metrics for the team

Coordinates internal and external audits.

Key Competencies:

Ability to communicate effectively with a wide range of stakeholders and senior leadership in a highly matrixed organization

Strong communication, quantitative and interpersonal skills

Prepare executive summaries, presentations and analyses

Proficiency with analytics and financial concepts; advanced excel, power point and financial modeling skills

Proven ability to develop and manage a team

Comfortable with ambiguity and a rapidly changing environment

Discipline, maturity and composure to model superb professionalism within a demanding environment.

Minimum Qualifications:

To qualify you must have a Bachelors degree with a minimum of five years experience in a comparable position. Previous budgetary experience Excellent communications and organizational skills

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where youll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether its developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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