Business Manager

 

Job post will remain open for applicants until October 30,2026 

Job Goal:      The Business Manager leads the financial, business, and day-to-day operational functions of   the school. Working closely with the Head of School, Board of Directors, parish partners, and Archdiocesan offices, this position ensures responsible, transparent stewardship of resources consistent with the school’s Catholic mission. The role includes financial management, tuition administration, facilities, technology purchasing and business systems, project management, payroll coordination, compliance, and risk management. The Business Manager reports to the Head of School and exercises authority within approved budgets, policies, and delegated approval limits. 

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Performance Responsibilities:  

Financial Management 

 Develop annual operating and capital budgets in collaboration with the Head of School and appropriate committees. 

Monitor revenue, expenditure, cash flow, and budget performance; prepare monthly, quarterly, and annual financial reports and forecasts. 

Present financial information to the Head of School, Board of Directors, Finance Committee, parish partners, and other stakeholders as requested. 

Maintain accurate records consistent with applicable accounting standards and Archdiocesan policies; oversee the general ledger, accounts payable and receivable, bank reconciliations, and year-end close. 

Coordinate annual financial reviews or audits and respond to auditor requests. 

Establish and maintain effective financial procedures, segregation of duties, internal controls, and safeguards for school assets


Tuition and Enrollment Finance 

 Oversee tuition billing, payment plans, family accounts, and collection procedures. 

Reconcile tuition and fee payments across tuition-management and student-information systems. 

Communicate professionally and pastorally with families regarding account balances and payment concerns while maintaining confidentiality. 

Administer financial aid and tuition assistance processes in collaboration with the Head of School. 

Prepare enrollment, tuition, and revenue reports to support planning.


Facilities and Campus Operations 

Supervise facilities and maintenance personnel and coordinate preventive maintenance, repairs, inspections, and service contracts. 

Oversee contractors, campus safety-related operational needs, and long-term facilities and capital replacement planning. 

Maintain facilities records, work-order priorities, and vendor performance; coordinate operational continuity during disruptions. 


Payroll and Employee Benefits 

 Coordinate accurate and timely payroll processing and maintain payroll records and approved compensation, deduction, and benefit changes. 

Work with school leadership and appropriate Archdiocesan offices on employment and payroll requirements. 

Support annual contract and compensation planning with salary and benefit projections. 

Compliance and Risk Management 

Coordinate compliance with applicable financial reporting, employment-related operational, and Archdiocesan requirements. 

Maintain required documentation and coordinate inspections, renewals, audits, insurance matters, and risk management activities. 

Bring significant compliance, financial, safety, or operational risks promptly to the Head of School. 


Leadership and Collaboration 

Serve as a member of the school leadership team and advise the Head of School on financial concerns, emerging risks, operational needs, and practical solutions. 

Supervise, support, and evaluate assigned business and operational personnel under school policies. 

Collaborate with academic and student-facing leaders to align resources and operational support with educational priorities. 

Apply established approval limits and reporting relationships; educational and strategic decisions remain with the Head of School and appropriate governing authorities. 


Catholic Mission and Professional Conduct 

Support and uphold the mission, teachings, and values of the Catholic Church. 

Model Christian stewardship, integrity, service, respect, confidentiality, and ethical conduct. 

Recognize that financial and operational decisions should advance the school’s mission and support student formation. 

Participate appropriately in the faith and community life of the school and respect its governance structure. 


Job Qualifications:

Required Qualifications 

Bachelor’s degree in accounting, finance, business administration, management, or a related field. 

Relevant experience in accounting, financial management, and business operations, including budgets, reporting, internal controls, payroll, and compliance. 

Strong analytical, organizational, problem-solving, written, and verbal communication skills. 

Proficiency with accounting software, Microsoft Excel, and standard office technology. 

Ability to manage deadlines and sensitive information with discretion; willingness to support the school’s Catholic identity and mission. 

Preferred Qualifications 

Experience in a Catholic school, nonprofit organization, parish, or educational setting. 

Experience with tuition-management, student-information, payroll, and accounting systems. 

Familiarity with nonprofit accounting, restricted funds, grants, and donor reporting. 

 Experience working with governing boards, finance committees, auditors, and external vendors. 

 

 

Please apply by using this job posting. If you have additional questions about the position, email Human Resources at bruce.danielle@holyfam.org


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