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Business Manager

BLACKHORSE LLC

Brookfield, CT

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JOB DETAILS
SKILLS
ADP, Accounting, Accounting Close, Accounts Payable, Accounts Receivable, Air Intelligence Agency (AIA), Billing, Bookkeeping, Budget Management, Business Administration, Business Operations, Cash Flow, Certified Public Accountant (CPA), Commercial Construction, Communication Skills, Compensation and Benefits, Construction, Corporate Compliance, Cost Reporting, Decision Support, Defense Contract Audit Agency (DCAA), Desktop PC, Disability Accommodations, Federal Government, Finance, Financial Control, Financial Projections, Financial Reporting, Financial Statements, Forecasting, Government, Healthcare, Hospital, Insurance, Intuit Quickbooks, Leadership, Licensing, Microsoft Excel, Microsoft Office, Office Management, Onboarding, Organizational Skills, Payroll Management, Payroll Software/Services, Procedure Implementation, Profit & Loss, Project Lifecycle, Project/Program Management, Reconciliation, Remodeling, Reporting Dashboards, Reporting Skills, Restaurant, Sales Tax, Small Business, Strategic Planning, Supplier Relationship Management (SRM), Time Management, Use Tax, Vendor/Supplier Relations, Worker's Compensation
LOCATION
Brookfield, CT
POSTED
30+ days ago
Benefits:
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Paid time off

Business Manager — BlackHorse LLC

Full-Time | In-Office | Brookfield, CT
Reports directly to Ownership


About BlackHorse

BlackHorse LLC is a full-service design-build general contractor with 35+ years of experience delivering residential, commercial, and government construction projects. We are proudly:


  • Service-Disabled Veteran-Owned Small Business (SDVOSB)
  • State of Connecticut Certified Native American Minority Business Enterprise (MBE)
From high-end residential remodels to multi-million-dollar federal renovations at the VA Connecticut Healthcare System, the Naval Submarine Base in Groton, Danbury Federal Prison, and the James J. Peters VA Medical Center — integrity is our business, and it shows in every project we deliver.


The Role

This is NOT a typical office manager job. We are hiring a seasoned Business Manager to serve as the operational and financial backbone of the company — reporting directly to ownership and making sure every gear (people, paperwork, and processes) keeps turning.


You will own day-to-day business operations, steward the company's financial health, manage project-level accounting (including AIA billings through Procore), and bring the structure, discipline, and foresight that a growing construction firm depends on.


What You'll Own

Business & Office Operations


  • Serve as the operational lead for the office — keep day-to-day functions running smoothly and efficiently.
  • Build, document, and enforce the SOPs that keep the company organized and scalable.
  • Manage vendor relationships, office services, insurance COIs, licensing renewals, and corporate compliance.
  • Partner with ownership on strategic initiatives, reporting, and decision support.
Finance & Accounting


  • Own full-cycle accounting in QuickBooks: AP, AR, bank reconciliations, GL, month-end close, and financial reporting. Working with ownership and the CPA firm.
  • Produce accurate, timely financial statements, cash-flow forecasts, and management dashboards for ownership.
  • Coordinate payroll, benefits administration, 1099s, sales & use tax, and year-end close with external CPAs.
  • Monitor company budgets, job cost reports, and profitability; flag variances early.
Project Accounting — Procore & AIA Billings


  • Prepare and submit AIA G702 / G703 progress billings (pay applications) on time and in accordance with contract terms.
  • Manage schedules of values, change orders, retainage, lien waivers, and certified payroll where required.
  • Use Procore to track budgets, commitments, subcontractor invoices, and project financial status.
  • Partner with Project Managers to keep cost codes, WIP reports, and billings accurate throughout the project lifecycle.
HR & People Operations


  • Own the employee lifecycle: onboarding, offboarding, employee records, and handbook updates.
  • Administer benefits, time-off, and workers' compensation; serve as the go-to resource for employee questions.
  • Maintain compliance with federal, state, and local employment regulations (FLSA, I-9, EEO, OSHA recordkeeping).

What We're Looking For (Non-Negotiables)

  • 10+ years of progressively responsible business management, office management, bookkeeping, or controller-type experience — with a demonstrated positive track record.
  • Deep, hands-on proficiency in QuickBooks (Desktop and/or Online).
  • Proven experience with Procore and AIA G702/G703 billings, including schedules of values, change orders, and lien waivers.
  • Strong grasp of construction accounting: job costing, WIP, retainage, certified payroll, and subcontractor compliance.
  • Excellent organizational, communication, and leadership skills — able to translate chaos into structure.
  • High integrity, sound judgment, and absolute discretion with sensitive financial and personnel information.
  • Proficient in Microsoft Office (Excel especially) and comfortable learning new software quickly.

Preferred

  • Prior experience with construction.
  • Experience supporting government or federal construction work (DCAA, SAM, SDVOSB/SBA compliance, certified payroll).
  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
  • Familiarity with HR platforms and payroll services (ADP, Gusto, Paychex).

Why BlackHorse

  • Direct line to ownership — a real seat at the table with visibility into every part of the business.
  • Veteran-owned, integrity-first culture — 35+ years of reputation built on doing the right thing.
  • Impact that's visible — our work stands on federal bases, hospitals, restaurants, and homes across the country.
  • Stability + growth — locally owned with national reach and a strong project pipeline.

How to Apply

Submit your resume and a brief note telling us why this role — and BlackHorse — is the right fit. We review every application personally.


BlackHorse LLC is an Equal Opportunity Employer and a proud SDVOSB and CT-certified MBE. We welcome applicants of all backgrounds, including veterans and military spouses.

About the Company

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BLACKHORSE LLC