| Location | El Paso, TX |
Position Information
Hiring Department: College of Engineering - Deans Office
Reports To: Director of Operations
Job Location: On-site; El Paso, TX
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $35,568 annually.
Required Application Materials:
Position Summary
Under limited supervision and with considerable latitude for the use of initiative and independent judgment, coordinates and directly supports the business process functions of a Business Center, which provides various financial, analytical, and business process transactional services to faculty and staff within area of assigned responsibility.
Statement of Duties and Responsibilities:
Provides departmental support and acts as a backup for department administrators.
Perform grant reconciliation periodically. Revies award expenditures with the Principal Investigator (PI) as needed.
Provides Payment Works support and processing.
Provides wire transfer support.
Processes and provides support for off-cycle pay requests.
Processes and provides support for Authorization for Personal Services (APS) payments.
Reviews and processes the entertainment expense support.
Process expense reimbursement, travel authorizations, and Non-PO vouchers.
Provides support for onboarding process and procedures.
Process e-form documents and utilize PeopleSoft to assist with e-form processing.
Process Miner Mall requisitions.
Process Student Notice of Awards (SNOA's).
Process budget transfers and expense reclassifications.
Implements and adheres to established goals, policies, and priorities for the Business Center.
Confers with departments for clarifications and specifications on reports and preferred supplies. Ensures products or services are compatible with university networking systems.
Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
Coordinates recruitment and hiring efforts for exempt and non-exempt personnel; creates employment requisitions for posting; reviews applications and related documentation as needed.
Ensures timely and accurate processing of all personnel actions in automated HR system to include, but not limited to, creating and submitting documents/ requests via respective institutional systems, in accordance with established University and Human Resource Services policies and procedures.
Provides informational assistance to prospective and current employees regarding the university; collaborates closely with Human Resource Services regarding HR matters as needed.
Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures.
Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to.
Acts as liaison between departments and internal or external customers; interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements.
Proactively engages customers through reporting and personal responses; obtains, researches and evaluates all relevant information to handle inquiries and complaints.
Handles and resolves customer complaints and elevates unresolved issues to the appropriate resources.
Manages client expectations and provides consistent client updates. Keeps records of client interactions,. transactions, and actions taken. Communicates and coordinates with internal departments as needed to resolve client issues.
May participates in various committees, professional trainings, industry conferences, and conventions.
Works extensively with all MS Office suite products, Human Resource and Finance ERP systems, specifically Peoplesoft, and other institutional software systems, such as Banner Hyperion, etc.
Complies with all federal, state and local laws, and University of Texas System, Regental, and UTEP policies.
Other duties may be assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelor's degree
and
Experience: One-year related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Why Pick UTEP
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.
Miner Perks and Benefits
What UTEP Offers:
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk, sit; use hands to feel; reach with hands and arms; talk or hear. The employee must occasionally lift and move up to 10 pounds.
The noise level is the work environment is usually quiet.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.