Business Assistant I (part-time)

Position Details

Position Information

Recruitment/Posting Title Business Assistant I (part-time) Job Category URA-AFT Administrative Department Physics & Astronomy Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Business Assistant I for the Department of Physics & Astronomy within The School of Arts and Sciences (SAS). Reporting to the Business Manager III Supervisor, the Business Assistant I provides financial transaction processing, review, coordination, and administrative support for the Department of Physics and Astronomy.

Among the key duties of the position are the following:

• Processes and coordinates assigned financial and payroll transactions in accordance with established University and departmental procedures.
• Collaborates with Business Office staff, administrative staff, and the Graduate and Undergraduate Program Coordinators to facilitate financial transactions associated with departmental operations and academic programs.
• Reviews transactions and supporting documentation for accuracy, completeness, appropriate funding, required approvals, and compliance with applicable University policies and procedures.
• Identifies discrepancies, potential duplicate submissions, unallowable or questionable expenses, incorrect funding sources, and other transactional issues.
• Provides guidance to requesters regarding documentation requirements and appropriate corrective action.
• Performs administrative functions including payroll transactions, employee charging instructions (ECIs), journal entries, expense reimbursement transactions, purchasing and requisition support, visa-related financial transactions, and other assigned business transactions.
• Assists with resolving transaction issues and follows transactions through completion.

FLSA Nonexempt Grade 04 Salary Details Salary will be pro-rated based on Part-time status Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Part Time Working Hours 18.75 hours per week Standard Hours 37.50 Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience.
• Plus, a minimum of two years of relevant experience supporting financial, payroll, procurement, business, or administrative operations.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Ability to review financial transactions and supporting documentation for accuracy and completeness; identify discrepancies and compliance concerns; exercise sound judgment within established policies and procedures; communicate requirements and corrective actions effectively to faculty, staff, students, and other requesters; manage multiple priorities and time-sensitive transactions; and follow transactions through resolution.
• Good written and verbal communication skills.
• Organizational and problem-solving skills.
• Attention to detail, and a high level of proficiency with computer applications.
• Ability to effectively navigate and work across multiple financial, payroll, human resources, procurement, and other University administrative systems.
• Proficiency with Microsoft Office applications, particularly Excel, and the ability to learn and effectively use new systems and technologies.

Preferred Qualifications

• Experience in a higher-education or similarly complex organizational environment.
• Experience working in an academic department or business office environment.
• Direct experience with Rutgers University systems and business processes, including PeopleSoft/HCM and systems used for financial transactions, procurement, expense reimbursement, payroll, and employee charging.
• Experience working across multiple administrative systems and maintaining financial or transactional records.

Equipment Utilized

• Computer and standard office equipment.
• Microsoft Office applications and multiple University enterprise and administrative systems, including systems used for financial transactions, procurement and purchasing, expense reimbursements, payroll, employee charging instructions (ECIs), human capital management, and departmental recordkeeping.

Physical Demands and Work Environment

• Ability to work effectively in an office environment while managing multiple concurrent and time-sensitive assignments.
• The position involves extended periods of sitting and working at a computer, including sustained use of multiple electronic and University administrative systems.
• Duties require routine use of standard office equipment and frequent computer-based review, entry, and processing of detailed financial and administrative information.
• No significant lifting or other unusual physical demands are anticipated.

Special Conditions

Posting Details

Posting Number 26ST2071 Posting Open Date 11/06/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience, plus, a minimum of two years of relevant experience supporting financial, payroll, procurement, business, or administrative operations?

• Yes

• No

• • Are you a current member of URA-AFT Administration?

• Yes

• No

• • Do you have experience with Rutgers' financial systems such as HCM?

• Yes

• No

• • Do you have hands-on experience independently using Microsoft Excel for data entry, formatting, sorting, filtering, and maintaining spreadsheets?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents