Business Administrator Associate

Maintain paperless filing system by scanning, indexing, and organizing vendor invoices, financial records, and human resources documentation for efficient and retrieval compliance. The Business Administrator Associate is a part-time church support leadership position, working directly under the supervision of the Business Administrator.

Business Administrator Associate
Englewood Methodist Church
Englewood, Florida

The Business Administrator Associate is a part-time church support leadership position, working directly under the supervision of the Business Administrator.

• Monthly reconciliation of bank statement and QuickBooks.  Update monthly budget reports for Business Administrator
• Prepare monthly budget reports for team leaders responsible for programs within the approved budget
• Reviews invoices for accuracy, process weekly check requests and manage accounts payable.  Including processing online monthly payments
• Records journal entries
• Provides support for each electronic payment or physical check and makes the support available to the check signers
• Maintain paperless filing system by scanning, indexing, and organizing vendor invoices, financial records, and human resources documentation for efficient and retrieval compliance
• Reconcile and process monthly credit card statements for payment
• Maintain the organization’s accounting records including maintaining chart of accounts; in QuickBooks & Planning Center
• Ensuring financial transactions are properly recorded and processed according to established procedures and laws
• Manage internal money transfers between the church and the preschool; payroll charges, benefits and contributions
• Process monthly contributions files; ACH, Stripe and PayPal in QuickBooks and Planning Center
• Maintains and reconciled petty cash
• Maintains the church’s financial records
• Process Manager approved bi-weekly payroll (Church & School)
• Reconcile and process for payment monthly health benefits
• Assist the Business Administrator with onboarding & offboarding employees
• Maintain the benefits program for employees; EASE software system.  Including adding and removing employees and open enrollment changes

• Working with the counters on Monday to ensure proper contribution management
•  Accurate donor entries into the Planning Center program
• Assist volunteer counters’
• Process checks deposits
• Verify cash deposits
• Process journal entries into QuickBooks
• Maintains electronic and physical donor records

• Process mid-year and annual giving statements for congregants

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