Business/Administrative Associate - Assistant to the Dean (INTERNAL SEARCH ONLY)

Position Summary:

The College of Education, Health and Human Services Dean is seeking a Business/Administrative Associate to coordinate daily activities, serve as a liaison between academic and administrative offices, manage multiple budgets, and oversee personnel for the Dean rsquo;s office, Instructional Technology Center, Educational Student Services, and grants. This role also involves coordinating transactions with various university offices, supporting departmental administrative staff, assisting in the Educational Student Services office, and training new administrative staff.

Essential Duties and Responsibilities:

• Monitor and report on funding for the College of Education, Health and Human Services rsquo; academic and administrative units, develop budgets for temporary positions, prepare detailed Excel reports using Argos/Banner, make budget recommendations, assist with financial tasks, and ensure accurate petty cash and bookkeeping management.
• Create, review, and process payment requests, requisitions, p-card purchases, travel reimbursements, honorariums, stipends, and supplemental personal services payments across multiple college accounts. Purchase office and educational supplies, equipment, and arrange travel as needed.
• Approve payroll for the Dean rsquo;s staff and process leave requests for college administrative staff.
• Maintain faculty and staff records, process employment paperwork, generate requested reports for the Dean, track and calculate faculty overload, and ensure civil service evaluations are completed and submitted to HR.
• Manage the Dean rsquo;s calendar, schedule appointments, and track deadlines, ensuring departments are notified in advance. Prepare and send Dean rsquo;s List letters and congratulatory notes. Conduct annual equipment inventory, track ethics training completion, and oversee records retention in the Dean rsquo;s suite.
• Review and enter summer school assignments, verify accuracy, distribute contracts, update faculty summer pay tables, and coordinate with the School of Extended Learning and VP of Academic Affairs as needed.
• Update college-level committee listings and represent the College of Education, Health and Human Services on committees as requested by the Dean, including search and CEHHS Research Committees.
• Organize special events, including invitations, setup, teardown, food and supply orders, awards, and payment for student employees. Assist other assistants in ensuring smooth event execution until its your turn to organize.
• Plan, coordinate, set up, and tear down the annual College of Education, Health and Human Services Alumni Awards and Fundraiser events.

Minimum Qualifications:

• Bachelors degree in business administration, management, or a field related to the position.

• Two (2) years of professional business, financial, and/or managerial work experience.

• (NOTE: A Master rsquo;s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Knowledge, Skills and Abilities:

• A highly collaborative leadership style that - across offices, departments, and divisions - builds and maintains enduring partnerships based on trust, shared accountability, and strong sense of integrity
• Excellent event planning and logistics management skills
• Strong organizational skills, attention to detail, and the ability to meet strict deadlines while thriving under pressure
• The ability to interpret data to inform strategic decision-making
• A commitment to fostering a diverse and inclusive office environment
• Effective communicator with an engaging public speaking skillset

Work Hours

The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m. nbsp;

Starting Salary/Pay Rate Range nbsp;

Current starting pay rate for this position is $4087.00 - $4584.00 monthly

Application Deadline: September 9, 2026

In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.

Required Applicant Documents:

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants. nbsp;

• Application
• Resume
• References
• Transcripts (where required as a MAQ)

Benefits Overview:

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees well-being and career goals.

This position is eligible for the following benefits:

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: nbsp;Dental plans available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php nbsp;

Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: nbsp;

Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois mdash;ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation mdash;alongside robust service opportunities coordinated through EIU rsquo;s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.

Important Information for Applicants:

Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics. nbsp;

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or employment@eiu.edu for assistance.

Apply Now rarr;

Permalink