Job Description:
Job Summary: As an Administrative Assistant I - Store, you'll provide administrative support and perform specialized duties for a specific area, Store or multiple Stores.
Key Responsibilities & Essential Functions:
Administration:
- Audits payroll reports to ensure hours are listed properly; emails Partner hours to Payroll each week; monitors XPTR reports, compares hours paid with those sent to Payroll
- Processes Partner profile changes and new hire information on HR / payroll systems
- Maintains current, accurate filing system of Partners
- Coordinates / tracks Store hiring needs and interviews; processes new hires; schedules training, Store orientations, and exit interviews; tracks turnover results
- Sorts incoming bills; distributes accounts receivable as appropriate; processes / files Store-related bills
- Reads / routes incoming mail
- Maintains proper inventory of Store and office supplies
- Calls service companies to schedule repairs to maintain safe, efficient Store operations
- Coordinates meetings, training sessions, and special projects / activities; plans / executes Partner events and recognition programs
- Supports management in administrative tasks (e.g., pulls / prints necessary performance appraisal data)
- Composes / types written correspondence
- Provides Partners with information about benefits, H-E-B policies and procedures, job postings, and Credit Union membership
The responsibilities and essential functions outlined above describe the general nature and level of work assigned to this position. This is not an exhaustive list of all duties, responsibilities, and skills required. Duties and responsibilities may be modified at any time based on business needs. Employees may be required to perform other job-related tasks as requested by their supervisor, subject to reasonable accommodations.
Qualifications & Key Requirements:
Work Experience:
- Experience in H-E-B Stores and / or in a clerical role - Required
Knowledge/Skills/Abilities:
- Working knowledge of H-E-B guidelines, procedures, and Benefits - Required
- Strong interpersonal and customer service skills - Required
- Strong verbal / written communication skills - Required
- Time-management and organization skills - Required
- PC skills, including MS Office and H-E-B systems - Required
- Ability to handle confidential / sensitive information - Required
- Ability to manage multiple priorities and shift focus between tasks - Required
- Ability to accept / adapt to change - Required
Education:
Licenses/Certifications:
- Completion of Risk Management Training and Benefits Training - Required
Physical Demands & Working Conditions:
- Work in a fast-paced, demanding environment that requires detailed, precision work
The work environment characteristics described here are representative of those a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Last revised: 11/1/2012