Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.
Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk
At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.
Ready to be part of our team?
We are looking for a Part-Time Building and Meetings Coordinator for our Deland, FL office!
Summary: The Building and Meetings Coordinator is accountable for coordinating facilities requests and recurring maintenance processes for the corporate headquarters and adjacent campus areas from identification through completion. The role monitors building conditions, administers the facilities ticketing process, coordinates the appropriate internal or external resources, maintains service and warranty documentation, tracks progress, confirms completion, and communicates status or unresolved concerns. Success requires proactive follow-through, practical judgment, attention to detail, and a consistent commitment to a clean, safe, and well-maintained work environment.This is a part-time position, averaging 24-30 hours per week between 7 a.m. and 6 p.m. Flexibility in the schedule may be necessary. The typical workweek is Monday-Friday, with the possibility of limited weekend work if needed.
Essential Duties:
- Serve as a welcoming, knowledgeable, and responsive point of contact for employees and guests with facilities-related questions, requests, or concerns.
- Own the facilities service process from request through completion by monitoring the ticketing system; assessing building, maintenance, and warranty needs; coordinating the appropriate internal or external resources; tracking progress and documentation; confirming observable completion; escalating unresolved concerns; and providing status updates to management.
- Coordinate workplace support for meetings, events, office moves, furniture reconfigurations, workstation setups, minor equipment installations, catering deliveries, and meeting-room readiness, including vendor access and resolution of setup or delivery issues.
- Monitor interior and exterior facility conditions, including grounds, parking areas, and common spaces, and coordinate or escalate maintenance, safety, and appearance concerns to the appropriate resource.
- Coordinate effectively with service partners, vendors, and internal departments to support timely and well-organized facility operations.
- Follow the Group Code of Conduct and Group Compliance policies.
- Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”
- Perform all other related duties as assigned.
Education/Experience
- High School Diploma or equivalent required.
- Two or more years of experience coordinating facilities services, work orders, vendor activity, office operations, property support, or comparable processes from request through completion. Experience in a corporate office, large workplace, meeting or convention center, or similar environment is preferred.
- Experience coordinating contractors or service providers and tracking maintenance, repair, warranty, or related service requests is preferred.
- Ability to interpret basic facility documentation, equipment manuals, warranties, service records, or simple drawings relevant to coordinating repairs and maintenance.
Other Skills and Requirements
- English-language proficiency sufficient to perform the role’s documented communication and recordkeeping responsibilities is required. Bilingual English and Spanish capability preferred.
- Ability to communicate clearly and professionally with employees, vendors, contractors, and leadership.
- Ability to maintain accurate records, track multiple open requests, communicate status, and follow issues through completion.
- Schedule flexibility may be required. The typical workweek is Monday through Friday, with limited weekend work as needed.
Personal Attributes
The successful candidate will exhibit the following attributes:
Reliable Follow-Through
- Naturally takes personal accountability for seeing commitments through, even when progress depends on others.
- Remains attentive to unresolved details and is persistent without becoming overbearing.
Practical Ownership Mindset
- Approaches problems with resourcefulness and a genuine drive to move them toward a workable resolution.
- Recognizes when to act independently and when a concern requires specialized expertise or escalation.
Responsive Service Mindset
- Is approachable, attentive, and motivated to make the workplace experience easier for employees, guests, and service partners.
- Balances helpfulness with realistic expectations, respectful boundaries, and clear communication.
Steady Composure
- Stays even-tempered and constructive when priorities shift, service is delayed, or unexpected issues arise.
- Responds to pressure with patience, sound perspective, and a focus on practical next steps.
Thoughtful Practical Judgment
- Is open to evolving tools and approaches while remaining thoughtful about whether information is complete, accurate, and appropriate to the situation.
- Naturally tests assumptions, seeks context, and retains personal accountability rather than accepting polished or confident outputs at face value.
Physical Demands:
The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform key responsibilities.
- Strength & Mobility: This position involves a combination of seated work and regular standing and walking throughout the facility to conduct walkthroughs, confirm room readiness, and coordinate services. The role may also involve occasional bending, reaching, and moving or arranging lightweight office supplies, room materials, or similar items.
- Dexterity & Coordination: Frequent use of hands and fingers for typing, handling documents, operating office equipment, and interacting with digital tools.
- Visual & Auditory Requirements: Requires specific vision abilities, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for reading, computer work, and document review.
- Cognitive & Communication Demands: Requires sustained mental focus, problem-solving, and analytical skills. Effective verbal and written communication includes phone calls, emails, in-person discussions, and collaboration with others.
- Work Environment: Typical office setting with controlled lighting, temperature, and noise levels.
Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.