Budget Specialist (MIPS)

Pay Grade: Grade H (Exempt Salary Schedule)

Department: Business Services

Accountable To: Budget manager

FLSA Status: Exempt

Calendar: 261

Creation/Revision Date: July 20, 2026

Summary: Under general direction, incumbent(s) assists the Special Services Department in budget oversight and management. In addition, incumbent(s) collaborates with state agencies and District departments in regards to the Special Services budgetary processes, ensuring budgetary processes are compliant with the applicable state and federal regulations.

Essential Functions:

• Communicates and works positively and cooperatively with all staff populations, serving as a liaison between the Special Services Director, the Finance Department, schools, district administrators, and all district-level offices in relation to monitoring and managing MIPS (Medicaid in Public Schools) budget and compliance.
• Maintains compliance information on all Special Services funding, including but not limited to MIPS, Medicare, and state and federal grants.
• Manages all Special Services funds including budget, position tracking, and approval of requisitions related to MIPS.
• Works with grant coordinators related to various grant applications and amendments.
• Works and completes all finaicial and aspects of some federal and state grants including budget maintains, GME compliance and completion reports.
• Updates and maintains database of students and staff who may participate in the Medicaid Outreach Program; assists with registration processes as needed.
• Monitors and updates State provided information related to allowable funding for Medicaid reimbursable items. Prepares various reports as required.
• Maintains financial compliance with state and federal statutes.
• Prepares and submits all required paperwork to assure District and government compliance using grant funds to include individuals' salaries and/or stipends, purchases and requisitions, contractual obligations, travel, conference registrations, equipment and other capital outlay, and all other expenditures.
• Other job related duties as assigned

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• High school diploma or G.E.D
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Associate Degree in accounting, finance, economics or related field
• Three (3) years experience in school finance or other related fields
• Experience with school finance software and MIPS related software

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Prioritize and manage multiple projects in a fast-paced environment
• Work under pressure
• Compose written memos, letters, and professional documents
• Establish and maintain good rapport with students, employees, community members and vendors
• Maintains a high level of ethical behavior and confidentiality
• Work effectively with others
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Interpret assortment of instructions furnished in variable forms
• Demonstrate ability to work independently
• Apply reason to research and solve moderately complex issues with little or no assistance
• Exercise sound judgment and demonstrate integrity and credibility
• Excellent organizational skills
• Knowledge of basic accounting skills including maintaining accurate ledgers, ensuring proper grant requisition and procurement practices

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, climb or balance, and taste or smell. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.