Budget Assistant

Posting Information

Posting Information

Posting Number 2027021 Posting/Functional Title Budget Assistant University Pay Plan Title Budget Assistant Location San Marcos Department Ingram School of Engineering Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,166.67 - $3,522.98 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Basic math, basic editing, and time management
• Proficient with Microsoft Office
• Ability to prioritize workload and manage multiple projects and complete within deadlines
• Demonstrated communication skills across administrative units
• Minimum three years of reliable experience working in a professional office environment
• Ability to prepare clear, concise, and grammatically correct correspondence
• Ability to establish and maintain effective records and files
• Knowledge of accounting, budgeting, hiring, and purchasing practices

Preferred Qualifications

• Prior reliable experience in a university setting
• Familiar with Concur travel
• Familiar with Texas State software, i.e., Hireright, PaymentWorks, People Admin, and forms
• Prior experience in planning successful events/meeting
• Knowledge of Texas State policies and procedures

Job Description

Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

Job Duties

• Prepare and execute Marketplace orders in SAP
• Research vendor information as requested, i.e., vendor number, contact information, etc.
• Assist faculty with travel in Concur
• Assist with hiring of faculty and staff
• Prepare scholarship awards
• Prepare student stipends under grants
• Research open encumbrances over 90 days
• Reconcile Goods Receipts to items received on purchase orders
• Contact vendors about damaged, lost/late orders
• Set up vendors in PaymentWorks system
• Validate invoices to purchase orders and Goods Receipts/research discrepancies.
• Research info on promo items and request quotes
• Attend Financial Services meetings
• Assist in the coordination of special events and meetings
• Additional duties as assigned

Additional Information to Applicants Job Open Date 09/22/2026 Job Close Date (posting closes at midnight) 09/27/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58485

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).