BUDGET ANALYST - EQUITABLE SHARES (2 HOURS/DAY)

JOB TITLE: BUDGET ANALYST GROUP: Professional/Technical (Non-represented) LEVEL: 20 FLSA STATUS: Nonexempt WORKDAYS PER FISCAL YEAR: 246 HOLIDAYS: 14 SUMMARY: This is a professional position in the Business Services Department of Highline Public Schools that works in collaboration with assigned portfolio of programs in support of districtwide resource alignment practices. This position researches, analyzes, and advises district leadership in making staffing and budget decisions to achieve the Highline Promise. The Budget Analyst is designed to be flexible in terms of application of knowledge and skills to a portfolio of programs. Accordingly, the Budget Analyst portfolio may include: basic education (BEA), categorical programs and grants, Career and Technical Education (CTE) and skills center programs, alternative learning education (ALE) programs, Special Education, facilities and maintenance, transportation, A ssociated Student Body (ASB) programs, and central office programs and budgets.

CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals wit h disabilities to perform the essential functions. OVERVIEW: Assists in resolving financial, staffing, budget issues and develops scenarios in a manner that promotes flexibility in meeting student needs and maintains the district's financial integrity.

• Keeps current in terms of and serves as a resource person for: o district policy and procedures; o professional accounting and budgeting standards; and o revenue, expenditure, and program requirements.
• Supports department administrators when making staffing and budget decisions by assuring available funding and allowable expenditures. Formats and presents complex information to easily communicate with decision makers. Job Description JOB DESCRIPTION: BUDGET ANALYST

Highline Public Schools 81R20BA Budget Analyst Page 2 of 4

• Monitors financial reports for the purpose of ensuring allocations are accurate, revenues are generated, expenditures are withing budget limits, and fiscal practices are followed.
• Maintains a wide variety of documents, files and records for the purpose of providing up -to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains federal, state and local reports and monitors timelines for submittal of financial and compliance reports keeping supervisor informed as to due dates and requirements; adds new program descriptions and budget figures; researches and compiles needs assessment information; prepares comparability reports.
• Detects, identifies, and corrects a variety of errors and problems including coding errors.

BUDGET: Actively participates in budget development and administration, position control, and year-end closing activities.

• Sets up and maintains detailed cost accounting and projection spreadsheets to track expenditures, revenues and staffing by department, building, program and budget. Reconciles account balances for assigned budget categories.
• Prepares budget revisions as necessary , including expense and budget transfer. Prepares and processes documents and materials (e.g. contracts, requisitions, financial spreadsheets, budget transfers, journal entries, etc.). Create and upload budget files into finance system and F -195 for state reporting. Review and ensure accuracy of budget uploads.
• Reviews district staffing information and communicates errors to Human Resources to ensure accurate position budgeting and State S-275 reporting.

GRANTS:

• Ensures all grant -related financial activity adheres to the school district's accounting systems, in accordance with district, state, and applicable guidance and regulation.
• Prepares and reports Highline's annual Schedule of Expenditures of Federal Awards (SEFA).
• Processes regular and monthly grant claims.
• Prepares grant budgets for submission of grant applications including o btaining and organiz ing fiscal information for reports and related forms. Follows state and federal guidance for submittal.
• Prepares and submits related materials to maintain compliance with grant award.
• Discusses and provides guidance and advice on grant budget, expenditures and forecast and the appropriateness to grant awards.

CONTRACTS:

• Assists in purchasing process including RFP process and contract preparation.
• Prepares and issues billing statements for out of district students on a semester basis.

GENERAL:

• Maintains confidentiality of information processed through the department.
• Under the direction of the Controller, provides requested documentation and information to auditors.
• Maintain professional competence, knowledge and skill necessary for the satisfactory performance of all assigned responsibilities.
• Attends training, conferences, vendor presentations, district meetings and other activities as needed for professional development. JOB DESCRIPTION: BUDGET ANALYST

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• Collaborates with peers in other departments and school districts. Provides back -up and additional support to colleagues as needed. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: Associate's degree in business or related field Two years of increasingly responsible experience working in a large or complex organization

PREFERRED QUALIFICATIONS: Bachelor's degree in business or related field Experience working for a K-12 public school district

CONDITION OF EMPLOYMENT: Criminal background clearance All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KNOWLEDGE OF: Budgeting and financial reporting Business math Competency in operating a computer and related Microsoft Office software such as EXCEL, WORD and POWERPOINT School board policies and procedures

ABILITY TO: Communicate effectively verbally, graphically, and in writing Establish and maintain effective working relationships with a diverse staff and community Perform advanced features of Outlook, Excel, Word and Power Point Effectively and creatively solve problems Participate in a high performing team environment Maintain strict confidentiality Work independently, make good decisions, prioritize and organize effectively Learn quickly in a fast-paced environment Comply with school board policies and follow administrative procedures

EVALUATIVE RESPONSIBILITY: NO

BUDGET AUTHORITY: NO

REPORTING RELATIONSHIP: Director of Budget or designee

EVALUATION: The Budget Analyst will be evaluated annually by the Director of Budget pursuant to the currently established district procedures and evaluative criteria. Such evaluations shall include an evaluation of the performance of the duties and responsibilities set forth above together with accomplishment of co -created annual goals.

JOB DESCRIPTION: BUDGET ANALYST

Highline Public Schools 81R20BA Budget Analyst Page 4 of 4 PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Updated Duties and Responsibilities sections, as outlined by Director of Budget, 2025.04.04 Updated Context and Disclosures sections, 2024.05.21 Updated reporting relationship, 2023-09-07 Formerly "Business Services Partner". Title change requested by the Chief Financial Officer. 2022 -01-26

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166