Essential Duties and Responsibilities
Broker Support & Marketing
- Provide day-to-day marketing and administrative support to multiple brokers across the organization on sales and leasing assignments.
- Assist brokers with the preparation and execution of marketing strategies for property listings and business development initiatives.
- Create, format, and update marketing materials including flyers, brochures, proposals, offering memoranda, and presentations for broker review and approval.
- Support the preparation of comparable market analyses, market research summaries, and industry data for use by licensed brokers.
- Evaluate broker and client requests to determine appropriate content, format, and delivery of marketing and presentation materials.
Data, Systems & Coordination
- Maintain and update marketing and sales infrastructure, including CRM systems, prospect databases, transaction records, and web-based platforms.
- Coordinate with internal departments such as Research, Financial Analysis, and Marketing to obtain requested data and materials.
- Audit, update, and maintain listings, sales records, and transaction documentation to ensure accuracy, completeness, and compliance.
- Analyze competitive and market information and prepare summaries for broker review.
Client & Transaction Support
- Provide client service support that enhances broker-client relationships and supports business growth.
- Participate in client meetings and presentations in a support capacity as requested by brokers.
- Organize property tours, including scheduling, coordinating logistics, and preparing tour materials; licensed brokers conduct tours and discuss transaction-related matters.
- Respond to pricing inquiries and assist brokers in developing proposals and responses to non-routine client requests (California real estate license required).
- Perform additional duties and special projects as assigned.