Accounting, Accounts Receivable Management, Administrative Skills, Billing, Blackout, Bookkeeping, Budget Management, Contract Creation, County Ordinances, Data Entry, Desktop PC, Detail Oriented, Direct Mail, Expense Tracking, Intuit Quickbooks, Mail Processing, Operational Support, Order Supplies, Organizational Skills, Pricing, Reconciliation, Record Keeping, Shipping/Receiving, State Laws and Regulations, Team Player, Telephone Skills, Time Management, USPS (United States Post Office)
Bookkeeper / Administrative Assistant 6 Month Temp Assignment
Cromwell, CT (100% On-Site)
A fast-paced political direct mail agency is seeking a full-time Bookkeeper / Administrative Assistant to manage day-to-day accounting operations while supporting general office functions. This role is ideal for someone detail-oriented, dependable, and comfortable working in a structured, deadline-driven environment.
Responsibilities
- Manage invoicing, accounts receivable, and vendor payments using QuickBooks Desktop
- Record payments and maintain accurate financial records
- Assist with budgeting, tracking expenses, and basic reconciliation
- Support contract preparation and pricing administration
- Answer phones and assist with front-office responsibilities
- Oversee mail operations (tracking, inventory, shipping/receiving)
- Prepare mailings, packages (UPS/USPS), and internal materials
- Order office supplies and maintain kitchen/common areas
- Provide general administrative support as needed
- May assist in occasional kitchen cleanup
Qualifications
- Experience in bookkeeping or accounting support required
- Strong QuickBooks Desktop experience (required)
- Proficiency in Excel and data entry
- Highly organized with strong attention to detail
- Comfortable handling repetitive, process-driven work
- Reliable team player with a proactive, hands-on attitude
Pay Rate Range
$25 - $27 Hourly
Schedule
- Monday-Friday, 9:00 AM - 4:30 PM (35 hours/week)
- 100% on-site (Cromwell, CT)
- Paid on-site lunch
Additional Requirements:
- Vacation blackout: August 1 - November 3 (Election Day)
- Occasional Saturdays needed (September-October)
- June/July vacation allowed
Additional Info
- Business casual work environment (jeans permitted)
- Collaborative team of ~29 employees
- Reports to Office Manager; works closely with another admin
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ledgent Finance & Accounting