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Bookkeeper

RAWR Distribution

  • Pleasanton, TX
  • 30+ days ago

    Highlights

    They have hands-on experience with QuickBooks and are responsible for maintaining accurate financial records, ensuring compliance, and supporting the company’s financial operations. Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of information when needed.

    Numbers & Facts

    LocationPleasanton, TX

    Description

    1. Job Summary:
    The Bookkeeper is detail-oriented and reliable, able to manage day-to-day financial transactions for RAWR Distribution. They have hands-on experience with QuickBooks and are responsible for maintaining accurate financial records, ensuring compliance, and supporting the company’s financial operations.
    1. Reporting Relationships:
    • Supervisory responsibilities: Not directly. May coordinate work with other employees.
    • May assist in training newly hired clerks and secretaries.
    1. Duties and Responsibilities:
    • Record and maintain all financial transactions using QuickBooks.
    • Manage and reconcile bank and credit card accounts within QuickBooks.
    • Handle accounts payable including billing and payment planning / preparation.
    • Handle accounts receivable including invoicing, reporting and collections.
    • Maintain and update the general ledger in QuickBooks.
    • Generate financial reports such as profit & loss statements, balance sheets, and cash flow reports. Assist with budgeting and forecasting.
    • Process payroll or coordinate payroll through QuickBooks or a third-party provider.
    • Ensure accuracy and integrity of financial data in QuickBooks.
    • Prepare records and reports for tax filing and work with external accountants as needed.
    • Maintain organized and up-to-date financial documentation.
    • Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of information when needed. Maintains filing systems as assigned.
    • Respond to and resolve administrative inquiries and questions.
    • Assist with inventory counts and inventory reconciliation.
    • Coordinate and schedule travel, meetings, and appointments for managers, supervisors, and team members.
    • Prepare agendas and schedules for meetings.
    • Record and distribute minutes or other records for meetings.
    • Maintain office supplies and coordinate maintenance of office equipment.
    • Maintain a system for recording expenses and the use of petty cash / credit card.
    • Perform other related duties as assigned.
    1. Requirements:
    1. Skills & Abilities:
    • Proven experience as a bookkeeper, with strong proficiency in QuickBooks (required).
    • Solid understanding of accounting principles.
    • Experience with accounts payable, accounts receivable, and bank reconciliations.
    • Proficiency in Microsoft Office Suite and general computer skills.
    • High level of accuracy and attention to detail.
    • Strong organizational and time management skills.
    • Ability to handle sensitive financial information with confidentiality.
    • Excellent verbal and written communication skills.
    • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
    • Ability to work independently. Can-do attitude.
    1. Education & Experience:
    • Associate’s degree required. Bachelor’s degree in Accounting, Finance or related field preferred.
    • Five years of experience in an administrative / bookkeeping role.
    • Bookkeeping experience required. QuickBooks knowledge is a must.
    • Language: English (required), Spanish (preferred).
    1. Physical Requirements and Conditions:
    • Will work at a desk and office indoors, with sporadic visits to the warehouse.
    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.
    1. Measure of Performance:
    • Maintains past-due accounts receivable under the assigned target.
    • Ledger / financial records accuracy and preparation time compliance.
    • Billing accuracy and payment preparation time compliance.
    • Invoicing accuracy and reporting time compliance.

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