The Full Charge Bookkeeper is responsible for managing all aspects of a company's accounting and financial record-keeping. They handle everything from day-to-day financial transactions to the preparation of reports and financial statements, ensuring that the company's financial data is accurate, organized, and compliant with relevant laws and regulations.
Key Responsibilities:
General Ledger Maintenance:
- Maintain and update the company's general ledger.
- Record and categorize financial transactions, ensuring accurate debits and credits.
- Reconcile all bank accounts and credit card statements.
Accounts Payable & Receivable:
- Process incoming invoices and payments to vendors.
- Monitor accounts payable and ensure timely payments.
- Manage accounts receivable, including sending invoices, following up on overdue payments, and posting payments.
Payroll Processing:
- Prepare and process payroll for employees.
- Ensure payroll taxes and deductions are accurate and paid on time.
- Maintain employee records, including hours worked, salaries, and benefits.
Financial Reporting:
- Prepare monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
- Create and maintain budget reports and projections.
- Provide financial summaries and analysis to management.
Tax Compliance:
- Prepare and file payroll taxes, sales tax, and other business-related taxes.
- Work with external accountants or auditors during tax season.
- Keep track of tax deadlines and ensure timely payment and reporting.
Bank Reconciliations:
- Perform monthly bank and credit card reconciliations.
- Investigate and resolve any discrepancies between bank statements and accounting records.
Cash Flow Management:
- Monitor the company's cash flow and provide reports on cash positions.
- Assist in managing cash reserves and short-term borrowing needs.
Inventory & Fixed Asset Management:
- Record and track inventory transactions (if applicable).
- Manage depreciation schedules for fixed assets and ensure accurate reporting.
Financial Analysis & Advice:
- Assist in analyzing financial trends, costs, and revenues to help management make informed decisions.
- Provide recommendations for cost-saving and revenue-generating strategies.
Accounting Systems & Software:
- Use accounting software to record, track, and report financial transactions (e.g., QuickBooks, Xero, Sage, etc.).
- Continuously update and maintain the company's accounting software systems.
Other Administrative Tasks:
- Assist with other office administrative duties related to accounting and bookkeeping functions.
- Maintain organized and up-to-date financial records for auditing and compliance purposes.
Skills & Qualifications:
- Education: High school diploma or equivalent, though an associate's degree in accounting or a related field is preferred.
- Experience: 3-5 years of bookkeeping experience, preferably with a full-charge role, including payroll, accounts payable, accounts receivable, and financial reporting.
- Certifications: Certification in bookkeeping or accounting (e.g., QuickBooks Certified, Certified Bookkeeper (CB), or similar) is a plus.
- Technical Skills: Proficiency with accounting software (QuickBooks, Xero, Sage, etc.) and MS Office (especially Excel). Familiarity with payroll software is a plus.
- Attention to Detail: Must be able to spot errors and inconsistencies in financial records.
- Organizational Skills: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Communication Skills: Strong written and verbal communication skills, especially when explaining financial data to non-financial stakeholders.
- Problem-Solving Skills: Ability to identify and resolve financial discrepancies and issues efficiently.
Working Conditions:
- In Office Position (some flexibility for ideal candidate)
- Full-time hours, with occasional overtime during busy periods, such as tax season or year-end reporting.
Salary: Range 65k 90k, based on experience.