Position Summary
The Bookkeeper is responsible for maintaining accurate financial records and supporting
the Controller with the day-to-day accounting operations. This position
ensures timely processing of financial transactions, assists with project cost tracking, and
supports the financial management of projects.
Essential Duties and Responsibilities
- Record and maintain all financial transactions accurately.
- Process Accounts Payable (AP) and Accounts Receivable (AR).
- Prepare and post journal entries.
- Reconcile bank, credit card, and general ledger accounts.
- Maintain vendor and customer records.
- Review and process invoices, expense reports, and employee reimbursements.
- Assist with billing customers and tracking collections.
- Support the Controller with month-end and year-end closing activities.
- Maintain organized financial records and supporting documentation.
- Assist with payroll support by verifying timecards and project coding as requested.
- Communicate with vendors regarding invoices and payment inquiries.
- Ensure compliance with company policies and accounting procedures.
- Maintain confidentiality of all financial information.
- Perform additional accounting and administrative duties assigned by the Controller.
Qualifications
- Associate's degree in accounting, Finance, or Business Administration preferred.
- High School Diploma or GED required.
- Minimum of 2 years of bookkeeping or accounting experience.
- Experience in construction, telecommunications, or project-based accounting
- Bilingual in English and Spanish required
preferred.
Required Skills
- Strong understanding of bookkeeping and accounting principles.
- Experience with QuickBooks (Desktop and/or online preferred).
- Intermediate to Advanced Microsoft Excel.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently while supporting the Controller.
- High level of integrity and confidentiality.
Preferred Qualifications
- Experience with job costing.
- Experience processing subcontractor invoices.
- Knowledge of project accounting.
- Experience supporting a Controller or Finance Manager.
Work Environment
- Office environment.
- Monday through Friday.
- Full-Time.
Key Performance Indicators (KPIs)
- Accuracy of financial records.
- Timely processing of Accounts Payable and Accounts Receivable.
- Bank reconciliation accuracy.
- On-time month-end close support.
- Invoice processing turnaround time.
- Collection of outstanding receivables.
- Accuracy of project cost tracking.
- Compliance with company accounting policies.
- Quality and timeliness of financial reports.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Ability to lift up to 20 pounds occasionally