Board Governance Coordinator

What We Offer

The Board Governance Coordinator provides high-level administrative, operational, and project support for Novant Health's Board Governance function and serves as a key support partner to the Vice President & Chief Board Governance Officer. This role plays an important part in ensuring Board of Trustees and committee meetings are thoughtfully planned, organized, and executed while providing a high level of service to trustees, executive leaders, and other senior stakeholders.

This is a fast-paced, highly visible role that requires an exceptional level of organization, attention to detail, discretion, and independent judgment. The Coordinator manages a wide range of responsibilities related to Board and committee meetings, often balancing long-term planning with last-minute, high-priority needs. The successful candidate will be someone who can anticipate needs, confidently manage competing priorities, and take ownership of their work while knowing when to escalate issues or seek guidance.

The Board Governance Coordinator will develop a deep understanding of the Board Governance function, Board meeting processes, and the unique needs of individual committees. The Coordinator will support the full meeting lifecycle, from detailed logistical planning and preparation through execution and follow-up.

Work Schedule & Location

This is a full-time, Monday-Friday, 8:00 a.m.-5:00 p.m. hybrid position. The role may be based in Charlotte or Winston-Salem, North Carolina, with a preference for Charlotte.

Because Board and committee meetings may occasionally occur outside of standard business hours, flexibility to support meetings and related activities outside the normal 8:00 a.m.-5:00 p.m. schedule is required.

What You'll Do

Key Responsibilities

• Coordinate the planning and execution of Board of Trustees and committee meetings, ensuring all logistical and administrative details are addressed accurately and on time.
• Manage meeting logistics, including hotel accommodations, transportation arrangements, executive travel, car services, mileage reimbursement, catering, meeting space, Outlook meeting requests, and other related needs.
• Begin planning for Board meetings well in advance and proactively track deadlines, deliverables, and outstanding items.
• Support the development and preparation of Board and committee agendas and presentation materials in partnership with senior leaders and internal stakeholders.
• Coordinate the collection, organization, review, and distribution of Board meeting materials, including uploading presentations and materials and prepare meeting packages for trustees.
• Work closely with internal partners to coordinate technology and technical needs for Board and committee meetings.
• Support the unique structure and information needs of each Board committee, ensuring materials and meeting preparation are tailored appropriately.
• Provide administrative and operational support to the Vice President & Chief Board Governance Officer, anticipating needs and assisting with priorities and special projects.
• Support governance initiatives, projects, records, and budget-related activities as needed.
• Coordinate follow-up activities after Board and committee meetings and ensure action items and outstanding needs are appropriately addressed.
• Build strong working relationships with trustees, executive leaders, senior leadership teams, and internal partners while providing a highly professional and service-oriented experience.
• Handle sensitive and confidential information with extreme discretion and maintain a high level of professionalism when working with Board members and executive leadership.
• Proactively identify needs, resolve logistical challenges, and adjust priorities as circumstances change.
• Develop and maintain a strong working knowledge of Board Governance processes, meeting structures, committee responsibilities, and the individual preferences and needs of key stakeholders.

What You Bring

• Exceptional organizational and time-management skills with the ability to manage numerous details and competing priorities simultaneously.
• Strong ability to work independently, take ownership of responsibilities, and make sound decisions with limited direction.
• Excellent attention to detail and follow-through, particularly when managing complex meetings, schedules, materials, and logistics.
• Strong written and verbal communication skills and the ability to interact professionally and confidently with senior executives, trustees, and internal stakeholders.
• Demonstrated ability to operate effectively in a fast-paced environment where priorities can shift quickly and high-priority requests may arise unexpectedly.
• Strong relationship-management and customer-service skills with a commitment to providing a polished experience for high-level executive and Board stakeholders.
• Sound judgment and the ability to handle highly confidential and sensitive information with discretion.
• Ability and willingness to learn the intricacies of the Board Governance function, including Board and committee structures, meeting processes, and stakeholder preferences.
• Proficiency with Microsoft Office, Outlook, and other technology platforms used to organize meetings, manage information, and prepare materials.
• Experience supporting senior executives, Boards, committees, or other high-level leadership groups is preferred.

What We're Looking For

• Education: 4 Year / Bachelors Degree in related field, required. Business Administration, Public Administration, Communications, Political Science, Organizational Leadership, or a related field.

• Experience:

• 1 year Administrative experience in a corporate environment, required.

• 1 year Healthcare, preferred.

• Additional Skills (required):

• Excellent customer service, organizational, critical thinking, and problem-solving skills.

• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive and highly confidential information.

• Strong written and verbal communication skills, including exceptional grammar, proofreading, and attention to detail.

• Advanced proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.

• Proven ability to manage multiple projects and competing priorities simultaneously while meeting deadlines and adapting to changing business needs.

• Strong interpersonal and relationship-building skills, with the ability to collaborate effectively across all levels of the organization, including trustees, executive leaders, and administrative professionals.

• Ability to work independently with minimal supervision while contributing effectively in a collaborative team environment.

• Demonstrated professionalism, discretion, and commitment to providing high-quality service and support.

• Flexibility to work occasional evenings and additional hours in support of Board meetings and governance activities.

• Ability to travel to Board meeting locations and Novant Health facilities as needed.

• Additional Skills (preferred):

• Experience supporting a board of directors, executive leadership team, or corporate governance function in a complex organizational environment.

• Experience administering board portal software, such as Boardvantage, Diligent, or other governance management platforms.

• Experience coordinating board and committee meetings, including meeting logistics, agenda management, and document distribution, preferred.

• Healthcare industry experience preferred.

At Novant Health, we believe remarkable care starts with compassion for our patients, our communities, and each other. We value belonging, courage, personal growth, and teamwork, creating a space where everyone is respected, supported, and safe to show up as their full selves.

Why Choose Novant Health?

At Novant Health, we believe remarkable care starts with compassion for our patients, our communities, and each other. We value belonging, courage, personal growth, and teamwork, creating a space where everyone is respected, supported, and safe to show up as their full selves.

Job Opening ID

181656