Board Assistant-26290010

Board Assistant-26290010

Salary

$59,592.00 - $72,425.60 Annually

Location

County of San Diego, CA

Job Type

Regular - Full time

Job Number

26290010

Department

Clerk of the Board of Supervisors

Division

Public Services

Opening Date

11/04/2026

Closing Date

11/14/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Job Summary

The San Diego County Clerk of the Board of Supervisors has a current opening for BOARD ASSISTANT

Future Salary Increase

June 2027 - 4.49% increase to base pay (3.0% Across-the- Board + 1.49% Market Adjustment)

About the Clerk of the Board of Supervisors

As the official repository of the Board of Supervisors' records, the Clerk of the Board of Supervisors is committed to transparency in government and providing public access to documents through the online posting of Board of Supervisors agendas, Statements of Proceedings and Minute Orders dating back to the late 1800s. The Clerk of the Board of Supervisors also supports the Assessment Appeals Boards, County Hearing Officers, Special Districts and the City Selection Committee, in addition to administration of the Labor Relations Ordinance.

The majority of the department's functions are defined and mandated by various California statutes, Revenue and Taxation codes, County ordinances, Board resolutions, the Board's Rules of Procedures and Board of Supervisors' policies. Additionally, the department provides a high volume of public-facing services, such as passport application acceptance services, passport photo services and notary public services. The Public Records Act unit, introduced in Fiscal Year 2022-23, has implemented the Countys first web-based Public Records Request Center that provides a centralized system to coordinate, monitor, and respond to all County public records requests.

The department is comprised of operational units within three major budget divisions: Executive Office, Legislative Services and Public Services. Additionally, the department administers the Board of Supervisors' General Office and manages the Board of Supervisors' office budgets.

The Clerk of the Board of Supervisors serves as the Executive Officer of the Board General Office and as the administrative officer of four Assessment Appeals Boards, as filing officer for economic disclosure statements (Form 700s), Deputy Secretary of the County Housing Authority and clerk of various other special districts and committees, including the County of San Diego Independent Redistricting Commission.

About the Position

Board Assistants work in the department of the Clerk of the Board of Supervisors and handle a high volume of customer interactions, respond to queries by elected officials, County staff, the public and media. Board Assistants use a variety of automation systems and perform a variety of office duties, such as typing, filing, and distributing documents. Board Assistants must exercise independent judgment and must maintain a working knowledge of current relevant laws, regulations, and procedures as well as the ability to properly apply them.

Board Assistants coordinate and perform tasks of moderate difficulty, which require independent judgment, and a working knowledge of codes, rules and procedures pertaining to the unit and hearing boards; process and maintain Board records and files; provide County government related information to the Board of Supervisors, County employees, other governmental agencies, and the public.

The ideal candidate must demonstrate strong teamwork, collaboration and communication skills. Success in this position requires follow through on commitments, personal accountability, and the ability to effectively manage pressure from deadlines and customers. Board Assistants must adhere to the highest standards of customer service, timeliness, productivity and accuracy in their work. All Board Assistants carry out the mission of the Clerk of the Board, which is, "the Clerk of the Board of Supervisors department promotes integrity in government administration through transparency, equitable access, and exceptional customer service."

Please read the Board Assistant. job description for additional information.

Hiring Process and Timeline

The timeline for this recruitment is outlined below.

i. Job Offer and Background Process begins shortly after the interviews. Note: Current County employees may be excluded from additional background screening.

ii. Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.

iii. Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date.

If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.

Placement on the Board Assistant eligible list does not guarantee that all candidates will be contacted by the department hiring manager for interviews.

Minimum Qualifications

Two (2) years of office experience, processing and maintaining records and files, handling high volume phone and counter contact, and using various automation systems.

Note: An associates degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency may substitute for the experience listed above.

Please attach a copy of your college diploma, certificate, transcripts or foreign equivalency report to your application. Previously submitted documents need not be re-submitted.

Other requirements

Must be a U.S. citizen as Board Assistant positions serve as a U.S. Passport Agent. Some positions may be required to perform notary services. Any expenses associated with performing notary services for the County will be incurred by the County of San Diego.

Blind Applicant Screening

The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce. The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.

Conditions of Employment

As part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.

Evaluation

The names of qualified applicants will be placed on a six (6) month employment list based upon scores received during the evaluation of information contained in their employment application and supplemental questionnaire.

Accommodation

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions of a job, on a case-by-case basis.

As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.

Veteran's Preference Policy

The County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego. Please read the Veterans Preference Policy for additional information.

Military Skills Translator

Do you need assistance translating your military experience into civilian experience? This tool can help! Please read the Military Skills Translator to access the tool.

Strategic Plan

The County of San Diego and its employees embrace the vision of a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of these values is infused throughout our operations. The County also embraces a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Read about the Strategic Plan for more information.

Disaster Service Workers

Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Diversity & Inclusion

The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.

Click here to see the Confidential Non-Management Benefits Summary (CNM)

01

PLEASE READ CAREFULLY BEFORE APPLYING:

• Please be sure to answer the following questions in a thorough and complete manner.
• By checking the YES below, I indicate that I have read and understood the instructions for completing the supplemental questionnaire.
• I understand that the written responses to the supplemental questionnaire listed below are required in order to evaluate my qualifications for this position.
• Please do not indicate "See Resume" or "See Application" as these are not acceptable answers.

NOTE: If you are invited to a selection interview(s) by a department, your responses to the following questions may be subject to verification.

Do you understand this information?

• Yes
• No

02

By checking the YES response below, I indicate that I have read and understand the Minimum Qualifications of this classification AND my Employment History and/or Education Section of this application details my qualifications.

NOTE: In order to receive credit, your work experience will be verified in the Employment History section, please update if needed and include the duties of your employment.

• Yes, I understand and meet the minimum qualifications AND I have included this information (duties of my position) in the work history of my application.
• Yes, I understand and meet the minimum qualifications AND I have attached a copy of my college diploma, official transcript, unofficial transcript, letter of completion, foreign equivalency certificate if education was obtained outside the US.
• No, I do not understand and do not meet the minimum qualifications AND I have not included this information in the work history of my application
• I do not meet any of the minimum qualifications.

03

MINIMUM QUALIFICATION

Please indicate how you meet the minimum qualifications to qualify for this recruitment.

• I possess two (2) years of office experience processing and maintaining records and files, handling high volume phone and counter contact, and using various automation systems.
• I possess an Associates degree or higher
• I do not meet the minimum requirements

04

Please indicate which positions in your work history you are using to qualify for experience processing and maintaining records and files, handling high volume phone and counter contact, and using various automation systems, listed in the minimum qualifications. If you are using education to qualify, please indicate degree obtained.

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

05

EDUCATION:

Please indicate your highest level of education completed.

IMPORTANT NOTE: In order for your education to be considered and receive credit, you MUST attach a copy of your diploma, school transcripts, completion letter or certificate of foreign equivalency at the ATTACHMENTS section of this application.

• Associates degree
• Bachelors degree or higher
• Certificate of completion for a clerical, secretarial, or other office-related curriculum from a community college or vocational school
• None of the above

06

Do you have customer service experience as a primary job responsibility?

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• Yes
• No

07

Please select which of the following areas you have over one (1) year of work experience performing on a regular basis: Select all that apply.

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• Providing customer service with direct public contact
• Proofreading and editing written material and/or forms
• Responding to customer inquiries over the phone
• Composing written correspondence including e-mail
• Cash handling
• I do not have any experience in these areas

08

Please indicate your experience working for a government agency or non-profit.

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• Less than 1 year
• 1 year to less than 3 years
• 3 or more years
• No experience

09

Do you have previous work experience screening, accepting, and processing U.S. Passport applications on a regular basis?

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• Yes
• No

10

Please indicate your level of experience using a word processing software (i.e., Microsoft Word).

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• BEGINNER - I have some experience in using this computer program, but I need additional training.
• INTERMEDIATE - I possess sufficient knowledge and skill in using this computer program in an independent manner.
• ADVANCED - I consider myself to be a technical expert, and I have trained others to use this program.
• No Experience

11

Please indicate your level of experience using spreadsheets (i.e., Microsoft Excel).

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• BEGINNER - I have some experience in using this computer program, but I need additional training.
• INTERMEDIATE - I possess sufficient knowledge and skill in using this computer program in an independent manner.
• ADVANCE - I consider myself to be a technical expert, and I have trained others to use this program.
• No Experience

12

Please indicate your level of experience using database software (i.e., Access or department specific database programs).

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• BEGINNER - I have some experience using this computer program, but I need additional training.
• INTERMEDIATE - I possess sufficient knowledge and skill in using this computer program in an independent manner.
• ADVANCE - I consider myself to be a technical expert, and I have trained others to use this program.
• No Experience

13

Please indicate your level of experience using Microsoft Outlook.

NOTE: In order to receive credit, please answer the question thoroughly. Your work experience and duties MUST be verifiable in the employment history section of this application. If you do not have this experience, indicate "N/A".

• BEGINNER - I have some experience using this computer program, but I need additional training.
• INTERMEDIATE - I possess sufficient knowledge and skill in using this computer program in an independent manner.
• ADVANCE - I consider myself to be a technical expert, and I have trained others to use this program.
• No Experience

14

Where did you first hear about this job opportunity?

• San Diego County website
• Veteran Outreach / FFSC
• Mana de San Diego
• Family, Neighbors, Friends
• County Employee Resources Group
• College/University Career Site
• County Social Media
• LinkedIn
• Indeed
• Voice and Viewpoint
• Government Alliance on Race and Equity
• Career Fair/Career Event
• Other

15

If you answered "Other" to the question above, please indicate where you first heard about this job opportunity. If this does not apply, please indicate "n/a" below.

Required Question

Employer County of San Diego

Address 5500 Overland Ave., Suite 370

San Diego, California, 92123

Phone (619) 236-2191

(866) 880-9374

Website http://www.SanDiegoCounty.gov