Billing Specialist

Billing Associates process all BOL's daily, invoice and mail all bills daily, rate all loads and inquire about missing rates to prepare freight invoices in a timely manner.

Essential Duties and Responsibilities:

RVI/Billing:

• Work with RVI and index all documents received through this system throughout the day.
• Process and complete your workbaskets from all the documents that was routed from RVI.
• Send to print all loads from reports prepared by manager for the day.
• Audit all queries daily before we complete the billing process and releasing loads to print.
• Check all loads on the Audit reports to ensure correct rates prior to releasing bills to print.
• Fold and mail out all bills printed for the day.

Rating:

• Process all one-times agreements, and load-sheets that marketing brings to us daily.
• Run queries and down load rating report daily.
• Rate all loads from your report daily.
• Update all fuel as it comes to you on a daily/weekly basis.
• Print and update all new contracts and ensure the system has correct fuel set up in the AS400 for each customer.
• Daily check query for all missing rates and update those loads.
• Send emails and inquiry to marketing about missing rates or problems with contracts that you may have.
• Work with any loads that have special things that may need to be done to process before we can receive payments. Example USBank.
• End of Month - make sure all loads are rated/or estimated for closing if you do not have rates.
• Do all allocations before we end the month at closing time.
• Entering contracts in the AS400 system.

Others:

• Basic knowledge of Excel, Outlook, and Word
• Detail oriented
• Team-work