Prestigious international law firm is seeking a Billing Specialist to be responsible for the accurate, timely, and compliant preparation of client invoices for assigned attorneys and clients. This role serves as a key liaison between attorneys, clients, and internal teams, ensuring adherence to client billing guidelines, firm policies, and rate structures while delivering a high level of service.
Key Responsibilities
- Review, edit, and process prebills; prepare and transmit final client invoices in accordance with firm and client requirements
- Monitor billing rates and ensure accuracy and compliance with engagement terms and client guidelines
- Prepare, review, and reconcile daily, monthly, and quarterly billing and financial reports; perform adjustments as needed
- Serve as a primary point of contact for billing-related client inquiries and resolve issues in a timely and professional manner
- Maintain and update client billing profiles, including special billing arrangements and electronic billing requirements
- Maintain organized billing and client records in accordance with firm policies and procedures
- Communicate special client billing and timekeeping requirements to assigned attorneys and provide ongoing billing support
Qualifications
Education
- High school diploma required; college coursework or degree preferred, particularly in Accounting, Finance, or a related field
Experience
- Minimum of two years of billing experience, preferably within a law firm or large professional services environment
Technical Skills
- Experience with Aderant or comparable legal billing/accounting software
- Proficiency in Microsoft Office, including Outlook, Word, and Excel
- Strong keyboarding skills and comfort working in deadline-driven systems
Skills & Attributes
- Strong attention to detail with excellent organizational and follow-up skills
- Ability to analyze information, identify discrepancies, and resolve issues efficiently
- Proven ability to manage multiple priorities and meet deadlines
- Excellent customer service and communication skills, with the ability to work effectively with attorneys and clients
- Discretion and professionalism in handling confidential and sensitive information
- Adaptable and able to thrive in a fast-paced, evolving environment