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Billing & Financial Operations Specialist

Veterans Sourcing Group

  • Lake Mary, FL
  • 30+ days ago

    Highlights

    Time Allocation & Billing Accuracy Collect, track, and validate monthly time allocations across 100+ team members to support accurate invoicing. Responsibilities: Supports a complex, high-visibility government client engagement by ensuring accurate, timely, and audit-ready billing processes.

    Numbers & Facts

    LocationLake Mary, FL

    Description

    Job Title: Billing & FinancialSpecialist
    Duration: 12+ Months (Possible extension)
    Location: Lake Mary, FL 32746
    Onsite Role (4 days a week)

    Responsibilities:
    • Supports a complex, high-visibility government client engagement by ensuring accurate, timely, and audit-ready billing processes.
    • Ability to manage and validate large-scale time allocations across a population of 100+ resources on a monthly basis, while operating effectively in a dynamic, continuously evolving environment.
    Time Allocation & Billing Accuracy
    • Collect, track, and validate monthly time allocations across 100+ team members to support accurate invoicing.
    • Investigate and resolve discrepancies in time reporting, ensuring alignment with contractual requirements and internal policies.
    • Partner with business leads and resource managers to confirm completeness and accuracy of submitted data prior to billing.
    Invoice Preparation & Oversight
    • Prepare and issue detailed, supportable invoices aligned to client contractual terms and billing structures.
    • Ensure all billing inputs are accurate, traceable, and defensible for audit and client review.
    • Maintain clear documentation supporting all billed amounts, including time allocations and rate calculations.
    Payment Processing & Reconciliation
    • Receive, post, and reconcile client payments in accordance with established procedures.
    • Perform regular account reconciliations to ensure financial records are complete and accurate.
    • Identify and escalate variances or issues in a timely manner.
    Account Management & Reporting
    • Maintain and update client account records, including billing profiles and historical transactions.
    • Develop and deliver regular reporting on billing activity, outstanding balances, and financial trends.
    • Support internal stakeholders with data requests and financial insights related to billing operations.
    • Respond to client and internal inquiries related to billing, invoices, and payment status.
    • Clearly explain billing methodologies, time allocation structures, and financial details as needed.
    • Partner cross-functionally with operations, finance, and compliance teams to resolve issues.
    Compliance, Audit & Data Management
    • Ensure all billing activities adhere to company policies, contractual requirements, and confidentiality standards.
    • Maintain audit-ready documentation, including detailed support for time allocation and invoicing decisions.
    • Support internal and external audits by providing accurate records, explanations, and reconciliations.
    • Handle sensitive financial and client data with the highest level of discretion and control.
    Education/Experience:
    • Advance Excel required
    • Proven ability to manage large data sets and reconcile complex financial information.
    • Experience tracking and validating time allocations across large teams is highly preferred.
    • Strong communication skills, with the ability to interact professionally with internal and external stakeholders.
    • Familiarity with billing systems and financial reporting tools.
    • Audit, compliance, or regulated environment experience is a strong plus

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