Accounting, Accounting Software, Accounting Standards and Regulations, Accounts Receivable, Ad Hoc Financial Modeling, Attorney, Billing, Billing Records, Bookkeeping, Business Solutions, Communication Skills, Credit and Collections, Detail Oriented, Develop and Maintain Customers, Documentation, Editing, Finance, Financial Operations, Financial Regulations, Financial Reporting, Legal, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Professional Services, Sales Management, Team Player, Testing, Time Management, Writing Skills
Fantastic Billing Coordinator Assistant opportunity within a leading law firm. The role will include, supporting the billing and collections function by assisting with invoice preparation, financial reporting, e-billing submissions, and attorney account administration. This is ideal for an early-career legal billing professional who thrives in a collaborative environment and looking to build expertise in client accounting and law firm finance operations.
Client Details
My client is a leading global law firm known for advising clients on highly complex business, financial, and regulatory matters. With a reputation for excellence and a collaborative work environment, the firm offers employees the opportunity to work alongside top professionals while developing valuable industry expertise.
Description
Responsibilities:
- Assist billing and collections teams with daily client account management and financial reporting activities
- Produce prebills, billing reports, and other ad hoc financial reports as requested
- Support the preparation, editing, and finalization of client invoices based on attorney instruction and client billing requirements
- Assist with the submission of invoices through electronic billing platforms while ensuring compliance with client guidelines
- Update and maintain account notes related to unbilled fees, aged receivables, and billing activity
- Respond to billing-related inquiries and provide support to attorneys, administrative staff, and clients
- Answer and route incoming billing inquiries to the appropriate team members
- Retrieve and organize supporting documentation, including invoice copies and expense records
- Assist with testing and documentation of new billing processes, procedures, and systems
- Cross-train with team members to provide coverage and operational support as needed
- Maintain confidentiality of client and financial information at all times
Profile
Qualifications:
- Bachelor's degree required
- 1-2 years of experience within a law firm, legal billing department, or professional services accounting environment
- Experience with legal accounting systems such as Aderant, Elite, 3E, or similar platforms
- Familiarity with e-billing systems including CounselLink, Serengeti, Collaborati, Tymetrix, Passport, or related applications strongly preferred
- Proficiency in Microsoft Excel, Outlook, and other business applications
- Excellent organizational skills with the ability to manage multiple tasks and deadlines
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with attorneys and staff
- High attention to detail and commitment to accuracy
- Professional demeanor with the ability to maintain strict confidentiality
Job Offer
- Competitive base salary
- Hybrid work schedule (2 days in the NYC office)
- Exposure to top-tier partners and complex, high-value matters
- Clear path for growth within a well-structured finance team
- Comprehensive benefits
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.