Billing Clerk

A well-established company supporting commercial construction and manufacturing projects is seeking an experiencedBilling Specialistwith a strong background in construction billing, job costing, and contract invoicing. The ideal candidate is detail-oriented, organized, and experienced with QuickBooks Desktop and managing multiple projects.

Responsibilities

• Prepare and process construction billings, including AIA, time & materials, and cost-plus billing

• Review contracts, purchase orders, and change orders to ensure accurate billing

• Prepare and track Preliminary Notices (Pre-Liens) and Lien Waivers

• Submit invoices through customer portals, email, or mail according to customer requirements

• Reconcile billed amounts with job costing and accounting records

• Research and resolve billing discrepancies and customer disputes

• Maintain accurate and organized billing records and documentation

• Monitor project/job costing, including labor, materials, and cartage, to help ensure project profitability

• Analyze job costs and identify discrepancies or potential issues

• Perform internal audits and ensure adherence to company procedures

• Prepare reports and communicate findings to management

• Assist with compliance related to sales tax and 1099 filings

• Support other accounting projects and special assignments as needed

Qualifications

• 5+ years of construction billing experience

• Strong knowledge of construction billing processes and billing cycles

• Experience with AIA billing

• Knowledge of construction contracts, change orders, Pre-Liens, and Lien Waivers

• QuickBooks Desktop experience – REQUIRED

• Proficiency with Microsoft Office

• Experience with accounting and/or construction management software

• Strong understanding of job costing and project financials

• Excellent attention to detail and organizational skills

• Strong analytical and problem-solving abilities

• Excellent verbal and written communication skills

• Ability to manage multiple projects and meet deadlines

• Construction industry experience strongly preferred

The ideal candidate is organized, analytical, and comfortable working independently while collaborating with project and accounting teams. This person should have a strong understanding of construction billing and be able to identify discrepancies, research issues, and ensure invoices are accurate and submitted on time.

If you have solid construction billing experience and are proficient with QuickBooks Desktop, we would like to hear from you!

Pay rate -$24-$30 DOE

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